Administration Officer

2 days ago

مصر, Egypt World Food Programme Full time

**.**:
**ABOUT WFP**:
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world **achieve Zero Hunger** in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

**ORGANIZATIONAL CONTEXT**:
These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders in the field typically report to the Country/Deputy Director or the designate. Job holders in RBs or HQ typically report to the Deputy Regional/Division Director or the designate. Job holders operate with a high degree of independence, manage more junior staff to ensure that administrative objectives are achieved in full. They are heavily involved in day-to-day activities and analytical work.

**JOB PURPOSE**:
To contribute to daily planning and delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.

**KEY ACCOUNTABILITIES (not all-inclusive)**:
1. Contribute to and implement WFP country/regional plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration service.
2. Develop annual plans, contribute to longer term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes.
3. Carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.
4. Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.
5. Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and contribute to the provision of recommendations to the management on improvements/changes.
6. Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.
7. Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
8. Build and maintain the partnership with WFP stakeholders, other UN agencies and local government offices.
9. Support the capacity building of WFP staff and partners through the organisation or design of trainings, workshops, daily interaction, etc. for efficient and effective delivery of food assistance to beneficiaries.
10. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
11. Represent admin unit in meetings and coordinate with other UN agencies through the relevant forum, lead the country office efforts in planning, implementing and reporting on the business operations strategy.

12. Other as required.

**STANDARD MINIMUM QUALIFICATIONS**:
Education: University degree in Business/Public Administration, Engineering, or other relevant fields relating to office management and administration. Advanced university degree is desired.

Experience: At least five (5) years of professional experience in the Administration field & services, travel & events, fleet & protocol with 2 years in management level.

Language: Fluent in Arabic & English (Additional languages are added value).

**4Ps CORE ORGANISATIONAL CAPABILITIES**:
**Purpose**
- Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
- Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
- Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
- Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

**People**
- Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
- Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
- Be a coach & pr

  • Office Administrator

    2 days ago

    مصر, Egypt Dsquares Full time

    Dsquares as one of the leading loyalty and rewards solutions' provider in MEA, working with many well-known clients such as Vodafone, Visa, Mastercard, Coca Cola, P&G, Exxon Mobil, Uber and many others is looking for an **Office Administrator **who'll be responsible for all office administrative tasks, ensuring the rest of the team is having the required...

  • Office Administrator

    2 days ago

    مصر, Egypt InstaShop Full time

    InstaShop, headquartered in Dubai, is the leading online marketplace for supermarkets, pharmacies, pet shops & other businesses in the Middle East. With a young & motivated team & an office resembling the ones of startups in San Francisco, InstaShop is the right company for individuals passionate about adding value within a fast-growing technology...

  • Administrative Officer

    5 days ago

    مصر, Egypt SABIS Network Full time

    Managing the administrative operations on a daily basis and performing a variety of administrative and clerical tasks in an effective, up-to-date and accurate manner. Key Responsibilities: - Performing general clerical duties including but not limited to photocopying, faxing, mailing and filing correspondence, performing data entry, answering calls,...

  • Office Administrator

    2 days ago

    مصر, Egypt Aggreko, LLC Full time

    Purpose of the Job To provide efficient and effective Office / Site administration and coordination support for Egypt office, operations &sales teams and general administrative function for Egypt. Job Accountabilities/Key Responsibilities - Executing Travel, visas and Hotel arrangements and transfers for management and employees of Aggreko as per the...

  • Office Administrator

    1 day ago

    مصر, Egypt ITEGY Full time

    **Responsibilities**: - Supports company operations by maintaining office systems and supervising staff. - Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions. - Provides...

  • Administrative Officer

    1 day ago

    مصر, Egypt United Nations Full time

    The United Nations Human Settlements Programme, UN-HABITAT, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. This post is located in the Division of Regional Office for the Arab States (ROAS), Cairo, duty...

  • Administrative Officer

    3 weeks ago

    مصر, Egypt Raisa Energy Full time

    We're looking for an **office administration **wizard! **Accounting & Legal** - Forecast Egypt office’s budget according to past tracking and future needs - Ensure accurate and timely expense tracking and reporting - Review financial documents and reconcile bank statements - Ensure timely bank payments - Create ad hoc reports for various business needs -...

  • Office Administrator

    1 day ago

    مصر, Egypt Fugro Full time

    Job Description Office Administrator coordinates and oversee all office activities. Ensure adherence to relevant company procedures and policies coordinate and participate in office space planning, maintenance and renovations when necessary, in addition to managing the medical coverage scheme. As well as Supervising Housekeeping staff, and supervising the...

  • Office/facility Administrator

    1 day ago

    مصر, Egypt Luxoft Full time

    **Project** Description**: The Office/Facility Administrator provides and manage all related resources needed (except IT) to assure an effective and efficient environment for company's employees. This includes office space management, equipment and consumables. He/she is also providing timely and accurate reports on resources allocation and availability to...

  • Administrative Officer/project Coordinator

    3 weeks ago

    مصر, Egypt FlairsTech Full time

    Details Required Experience 1 - Department R&D - Career LevelJunior Position Location Cairo **Skills**: Communication Microsoft Office SharePoint Requirements and responsibilities We are looking for an Administrative Officer/Project Coordinator role with the following skill set. - Communication Skills - confident in asking colleagues to relay information...

  • Office Administrator

    2 weeks ago

    مصر, Egypt Multicare Egypt for Pharmaceutical Industries Full time

    **MultiCare** Egypt for Pharmaceutical Industries is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, gender identity or expression, age disability, or other characteristics protected by prevailing regulations, practice or customs/traditions. **MultiCare** is a...

  • Administrative & Project Management Office Assistant

    4 days ago

    مصر, Egypt International Water Management Institute Full time

    **DUTIES & RESPONSIBILITIES**: **Administrative Support** - Prioritize meeting requests and schedule internal and stakeholder/partner meetings for the office and the managed portfolio of projects as a PMO assistant. - Assist the regional representative and project leads/coordinators in formal communications within the organization, as well as with partners...

  • Administrative Officer F/m

    2 weeks ago

    مصر, Egypt Segula Technologies Full time

    Company Description Join the world of the future in a fast growing international company! At SEGULA Technologies you will have the opportunity to work on exciting projects and help shaping the future within an engineering company which is at the heart of innovation. From 3D printing, augmented reality, connected vehicle to the factory of the future - new...

  • Digital Marketing and Office Administration

    4 weeks ago

    مصر, Egypt Supremo Media Full time

    **About us** We are a London based Digital Marketing agency with international clients. This role is suitable for students and graduates that are looking for an evening or flexible job. You will be able to work from home but be available for online meetings. Full and ongoing training will be provided online to help you develop your digital skills. This is...

  • Site Office Administrator @siemens Mobility Egypt

    3 days ago

    مصر, Egypt Siemens Full time

    Siemens Mobility (SMO) is the world’s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods - and help improve the quality of everyday life for millions of people on all continents. Motivated by innovation, we develop intelligent solutions for the growing digitalization of the...

  • Office Support and Accounting Administrator

    4 weeks ago

    مصر, Egypt CGG Full time

    Company Description **About CGG** **Job Description**: **PRIMARY PURPOSE AND OVERALL OBJECTIVE OF THE JOB** - Within the frame of the Egypt Center, the local support admin/accounting assistant is notably in charge of: - Administrative tasks in accordance with local compliance - Atlas follow up (Geoscience project tools) - Within the Accounting Department:...

  • Office Expeditor/ Administrative Assistant

    7 days ago

    مصر, Egypt Pathfinder International Egypt Full time

    **Project Description**: The WESE program is five-year USAID-funded project designed to engage, leverage, and partner with the private sector as well as public social service initiatives to encourage women’s participation in the workforce; generate demand for financial services; promote tailored, market-based solutions to women’s economic empowerment;...

  • Office Administration Specialist

    1 week ago

    مصر, Egypt Mercedes-Benz Manufacturing and Import Egypt Full time

    **Aufgaben**: - Main tasks- Responsible to facilitate/coordinate various management forums and follow-up with various executives, stakeholders towards timely closure of action points. Highlight areas of concern, risks that may hinder smooth Operations. - Responsible for calendar management for the Head of Operations (HoO). Experience maintaining and...

  • Administration Assistant

    3 days ago

    مصر, Egypt LyondellBasell Industries Full time

    Location: EG- Req ID: 82972- Facility: CAIRO-490- Department: Administration- Division: Olefins and Polyolefins and Global Procu**Administration Assistant** **Basic Function**: The primary objective of this position is to offer administrative assistance to the Cairo office by managing official documents and maintaining records. Additionally, this role...

  • Administrative Assistant

    2 days ago

    مصر, Egypt Homzmart Full time

    Company Description **Homzmart** is an end to end community that connects home professionals with homeowners who can browse home designs, furniture, accessories and products and also can find reviews, referring professionals, take advice from professionals and read articles about home improvement. **Job Description**: **Responsibilities**: Oversee and...