Office Expeditor/ Administrative Assistant

2 days ago

مصر, Egypt Pathfinder International Egypt Full time

**Project Description**:
The WESE program is five-year USAID-funded project designed to engage, leverage, and partner with the private sector as well as public social service initiatives to encourage women’s participation in the workforce; generate demand for financial services; promote tailored, market-based solutions to women’s economic empowerment; and strengthen GBV prevention and response such that women become more economically and socially resilient.

WESE activities **_integrate, mutually reinforcing private and public sector-led approaches_** that aim to **_change power relationships, transform structures, and build agency_** to effect results along critical change pathways. The program interventions are designed to lead women in priority governorates feeling safe, valued, and empowered at work; motivated and able to embrace financial autonomy; and respected and free from violence in their homes, communities, and workplaces.

The program works closely with **_market-based partners_** to develop, lead, scale, sustain, and champion innovative solutions, recognizing the economic AND social benefits of gender-inclusive, empowering policies and practices.

**Job Summary**:
The Office Expeditor and Administrative Assistant is responsible for providing essential clerical, logístical and administrative functions to assist staff, visitors and consultants including visiting Pathfinder International personnel. The expeditor is expected to be strongly familiar with GOE agencies, procedures and requirements to facilitate project functions..

**Primary Responsibilities and Duties**:

- Provide administrative support to the project with GOE offices;
- Assist in handling all administrative tasks with all GOE institutions including handing over and expediting letters from/to MOSS, USAID, Social Insurance, Tax Department, Labor Office and others as relevant;
- Expedite paperwork with GOE counterparts and obtain documents and approvals for project activities;
- Maintain good working relationships with stakeholders;
- Liaise with customs to clear goods after meeting customs requirements;
- Wok with GOE tax authorities on project VAT exemption certificates;
- Support finance department with local bank transactions including payments to vendors, social insurance and tax authorities;
- Handle tasks with the telecommunication companies (phones and internet);
- Help in identifying vendors and procuring items needed for the project;
- Provide administrative support during the organization of project events, meetings and related activities across governorates,
- Other duties as assigned.

**Required Qualifications**:

- Diploma OR any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

**Knowledge, Skills, and Abilities**:

- A minimum of 5 years of experience with USAID funded projects performing a similar function;
- Tactful with excellent communication and problem solving skills and perseverance to get things done;
- Fair knowledge of English Is preferable;
- High level of responsibility and integrity;
- Demonstrated ability to work in teams.

**Effort, Reporting and Other Administrative Requirements**:
The Expeditor is a full-time position that reports to the HR & Administration Manager who will coordinate all aspects of his/her employment, including but not limited to job description, duties, qualifications, working environment, and performance.

**Working Environment**:
This position will interact with all WESE staff, counterparts and GOE authorities. Will require travel to various locations within Egypt, specifically WESE defined governorates.

**Additional Information**:

- Pathfinder International is an equal opportunity employer committed to company diversity.
- This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment.
- Pathfinder International reserves the right to review and revise this document at any time. Furthermore, the employee will review the Job Description annually with their supervisor/s to include additional or revised responsibilities and tasks as deemed necessary.

**Experience**: Required
- Assist in handling all administrative tasks with all GOE institutions including handing over and expediting letters from/to MOSS, USAID, Social Insurance, Tax Department, Labor Office and others as relevant

Preferred
- 5 year(s): A minimum of 5 years of experience with USAID funded projects performing a similar function

**Education**: Required
- Some post college or better

**Behaviors**: Required
- Loyal: Shows firm and constant support to a cause

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