Office Expeditor/ Administrative Assistant

4 weeks ago


مصر, Egypt Pathfinder International Egypt Full time

**Project Description**:
The WESE program is five-year USAID-funded project designed to engage, leverage, and partner with the private sector as well as public social service initiatives to encourage women’s participation in the workforce; generate demand for financial services; promote tailored, market-based solutions to women’s economic empowerment; and strengthen GBV prevention and response such that women become more economically and socially resilient.

WESE activities **_integrate, mutually reinforcing private and public sector-led approaches_** that aim to **_change power relationships, transform structures, and build agency_** to effect results along critical change pathways. The program interventions are designed to lead women in priority governorates feeling safe, valued, and empowered at work; motivated and able to embrace financial autonomy; and respected and free from violence in their homes, communities, and workplaces.

The program works closely with **_market-based partners_** to develop, lead, scale, sustain, and champion innovative solutions, recognizing the economic AND social benefits of gender-inclusive, empowering policies and practices.

**Job Summary**:
The Office Expeditor and Administrative Assistant is responsible for providing essential clerical, logístical and administrative functions to assist staff, visitors and consultants including visiting Pathfinder International personnel. The expeditor is expected to be strongly familiar with GOE agencies, procedures and requirements to facilitate project functions..

**Primary Responsibilities and Duties**:

- Provide administrative support to the project with GOE offices;
- Assist in handling all administrative tasks with all GOE institutions including handing over and expediting letters from/to MOSS, USAID, Social Insurance, Tax Department, Labor Office and others as relevant;
- Expedite paperwork with GOE counterparts and obtain documents and approvals for project activities;
- Maintain good working relationships with stakeholders;
- Liaise with customs to clear goods after meeting customs requirements;
- Wok with GOE tax authorities on project VAT exemption certificates;
- Support finance department with local bank transactions including payments to vendors, social insurance and tax authorities;
- Handle tasks with the telecommunication companies (phones and internet);
- Help in identifying vendors and procuring items needed for the project;
- Provide administrative support during the organization of project events, meetings and related activities across governorates,
- Other duties as assigned.

**Required Qualifications**:

- Diploma OR any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

**Knowledge, Skills, and Abilities**:

- A minimum of 5 years of experience with USAID funded projects performing a similar function;
- Tactful with excellent communication and problem solving skills and perseverance to get things done;
- Fair knowledge of English Is preferable;
- High level of responsibility and integrity;
- Demonstrated ability to work in teams.

**Effort, Reporting and Other Administrative Requirements**:
The Expeditor is a full-time position that reports to the HR & Administration Manager who will coordinate all aspects of his/her employment, including but not limited to job description, duties, qualifications, working environment, and performance.

**Working Environment**:
This position will interact with all WESE staff, counterparts and GOE authorities. Will require travel to various locations within Egypt, specifically WESE defined governorates.

**Additional Information**:

- Pathfinder International is an equal opportunity employer committed to company diversity.
- This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment.
- Pathfinder International reserves the right to review and revise this document at any time. Furthermore, the employee will review the Job Description annually with their supervisor/s to include additional or revised responsibilities and tasks as deemed necessary.

**Experience**: Required
- Assist in handling all administrative tasks with all GOE institutions including handing over and expediting letters from/to MOSS, USAID, Social Insurance, Tax Department, Labor Office and others as relevant

Preferred
- 5 year(s): A minimum of 5 years of experience with USAID funded projects performing a similar function

**Education**: Required
- Some post college or better

**Behaviors**: Required
- Loyal: Shows firm and constant support to a cause



  • مصر, Egypt CADMUS® International School – New Administrative Capital, Cairo Full time

    About SABIS®: SABIS® is a global education network that has an active presence in 20 countries on five continents. Schools in the SABIS® Network educate over 70,000 students and implement a proven, proprietary system. SABIS® Network schools provide students with a top-quality education that prepares them to meet the challenges of a changing...


  • مصر, Egypt Expeditors Full time

    Company Description “We’re not in the shipping business; we’re in the information business” - Peter Rose, Expeditors Founder Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to...


  • مصر, Egypt LyondellBasell Industries Full time

    Location: EG- Req ID: 82972- Facility: CAIRO-490- Department: Administration- Division: Olefins and Polyolefins and Global Procu**Administration Assistant** **Basic Function**: The primary objective of this position is to offer administrative assistance to the Cairo office by managing official documents and maintaining records. Additionally, this role...


  • مصر, Egypt MHG Holding Full time

    **Responsibilities**: - Answer and direct phone calls - Organize and schedule appointments - Plan meetings and take detailed minutes - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies and procedures - Order office supplies and research new deals and suppliers - Maintain...


  • مصر الجديدة, Egypt ACS El Amer Contracting & Supplies Full time

    **Role Description** This is a full-time on-site role as an Office Assistant at ACS located in Heliopolis, Cairo. As an Office Assistant, you shall be responsible for managing the daily operations of the office, coordinating meetings and appointments, overseeing office supplies and equipment, and providing excellent customer service to clients and...


  • مصر, Egypt 5Apart Limited Full time

    We are looking for 2 admin assistants who will be working alongside each other in a shift from 8am to 12am (8 hours shift) (8am - 4pm) and (4pm-12am) Proficiency in English language is a must and having a medical background is desireable. **Responsibilities**: - Answer and direct phone calls - Organize and schedule appointments - Plan meetings and take...


  • مصر, Egypt International Water Management Institute Full time

    **DUTIES & RESPONSIBILITIES**: **Administrative Support** - Prioritize meeting requests and schedule internal and stakeholder/partner meetings for the office and the managed portfolio of projects as a PMO assistant. - Assist the regional representative and project leads/coordinators in formal communications within the organization, as well as with partners...


  • مصر, Egypt Staff Arabia Full time

    Our Client, is one of the most well-known companies in Qatar, that business operations is focused in the provision of office related products such as copiers, printing solutions and business software solutions (Office Equipment and Business Solutions division), require the following position: **Administrative Assistant** - 1-2 years of experience as...

  • Office Administrator

    3 weeks ago


    مصر, Egypt Dsquares Full time

    Dsquares as one of the leading loyalty and rewards solutions' provider in MEA, working with many well-known clients such as Vodafone, Visa, Mastercard, Coca Cola, P&G, Exxon Mobil, Uber and many others is looking for an **Office Administrator **who'll be responsible for all office administrative tasks, ensuring the rest of the team is having the required...


  • مصر, Egypt Daleenda Full time

    Daleenda, a renowned technology firm, is currently seeking a detail-oriented and highly organized Administrative Assistant to join their team. Daleenda is committed to delivering exceptional IT solutions, and this role plays a crucial part in ensuring smooth operations and supporting the team in various administrative tasks. **Responsibilities**: - Manage...


  • مصر, Egypt Boom Plus For manufacturing & Commerce Full time

    We're looking for an Administrative Assistant who loves all things organized. **Responsibilities** - Coordinate daily calendars of senior managers - Plan appointments, events and provide reminders - Act as the point of contact between executives and employees/clients - Create regular reports, presentations and briefs and update internal databases - Respond...


  • مصر, Egypt Boom Plus For manufacturing & Commerce Full time

    We're looking for an Administrative Assistant who loves all things organized. **Responsibilities** - Plan appointments, events, provide reminders and organize the calendar for the direct manager. - Coordinate with logistics and operations to keep tasks with the manager synchronized. - Correspond with factories, customs offices, printing press,...


  • مصر, Egypt American Bar Association (ABA ROLI) Full time

    **Description**: **ADMINISTRATIVE ASSISTANT** **Category** ***Full Time **Location** ***Cairo, Egypt **Reporting** ***MENA Division Director **1.** **Organization Overview** The American Bar Association Rule of Law Initiative (ABA ROLI) is a non-profit organization that has worked for over 25 years in more than 100 countries to promote the rule of law,...

  • Excutive Assistant

    2 weeks ago


    مصر, Egypt Quatre Office Furniture Full time

    We're looking for a **Female Executive secretary** **Role Description** This is a full-time on-site role as an Executive Secretary at Quatre Office Furniture. As an Executive Secretary, you will be responsible for providing administrative support to executives, managing office operations, handling correspondence, scheduling meetings, and maintaining...

  • Office Administrator

    2 weeks ago


    مصر, Egypt HYRA Recruitment Services Full time

    A sustainable waste management Company ( waste to energy) is hiring an Office Administrator **Job description**: - Greet visitors and direct them to the appropriate person or department. - Maintain office supplies inventory and reorder as needed. - Organize and schedule meetings and appointments. - Assist in the preparation of regularly scheduled...


  • مصر, Egypt Dsquares Full time

    Dsquares specializes in offering loyalty programs that bring our customers closer to their consumers. Through our different range of solutions, we deliver an end-to-end experience, managing and executing all technical, operational, and commercial aspects of our customers’ loyalty programs. From full loyalty programs, couponing solutions to interactive...


  • مصر, Egypt United Nations Full time

    Result of Service Contributes to the effectiveness and efficiency of the operations department by providing administrative support and specialized assistance to more senior staff in the assigned areas of responsibility. Work Location Cairo, Egypt Expected duration 9 months **Responsibilities**: Organizational Setting UN-Habitat, the United Nations Human...


  • مصر, Egypt United NationsDevelopment Programme (EG) Full time

    **Terms of Reference (TOR) Administrative Assistant** **Enhancing Climate Change Adaptation in the North Coast and Nile Delta Regions in Egypt** **Project** **Project Background** The Enhancing Climate Change Adaptation in the North Coast and Nile Delta Regions in Egypt Project (ECCADP) aims at supporting the adaptation efforts of Egypt in the North...


  • مصر, Egypt ICARDA Full time

    Main purpose of position The Administrative Assistant / Receptionist will provide general administrative support and manage the reception area of the ICARDA office in Maadi, Cairo. About ICARDA The International Center for Agricultural Research in the Dry Areas (ICARDA) is a treaty-based international non-profit research organization supported by CGIAR. All...


  • مصر, Egypt Knight Frank Full time

    **Overview**: We are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members. **Responsibilities**: - Prepare reports, agendas, and...