Administrative Assistant
4 weeks ago
Role Overview
We have an exciting opportunity for someone to join us as an Administrative Assistant to work in a truly global environment to manage office administrations reporting to the General Manager for Egypt. The role provides long term development potential for someone eager to demonstrate their skills and experience in the fast-paced soft commodities environment.
Business Overview
**ED&F Man Liquid Products Division** is the leading global supplier in molasses, molasses blends and related liquid products as well as dry products for (mainly) the animal feed industry. We are a pioneer as well as a trader in liquid agricultural by-and
- co-products. We offer expertise in animal nutrition and feed dispense technology to farmers. We work closely with manufacturers, such as rum and yeast producers, to provide quality products from sustainable sources. Our capability includes sourcing, shipping, storage and distribution of molasses, molasses blends and other sugar co-products, as well as vegetable and fish oils.
We are part of **ED&F Man Commodities**, a world leading trader of agricultural products including coffee, sugar, molasses and animal feed.
Key Accountabilities
- Adheres to all internal regulations, policies and procedures with special attention to ones related to safety, physical & information security.
- Welcome guests, handle and transfer the general phone calls for the office.
- Administrative creation, programming, distribution, destruction and the inventory of all access cards as per the relevant procedures.
- Maintain relevant control documentation (registers, forms, etc.).
- Administrate meeting facilities and booking requests.
- Ensure meeting facilities’ operational readiness (equipment, supplies, room set-up, etc).
- Monitor, request and restock office supplies and consumables, and equipment inventory when needed as well as vending supplies; arranges catering and dining services as requested.
- Arrange accommodation and travel services through approved suppliers as requested as well as process and coordinate routine event requests and related questions.
- Perform basic scan, copy and print services.
- Organize and archive information; handle various types of documentation including such that might be of confidential business and personal nature.
- Monitor and keep record of staff attendance, vacation, and business trips.
- Handle other general administrative tasks as requested.
Skills and Experience
- Preferably University degree
- Previous office administration experience
- English language - fluent
- Excellent Computer proficiency - MS Office /Word, Excel, Outlook, Power Point
- Very good communication skills
- Attention to detail
- Very well organized and structured in their work
**Our Offer**
We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.
**Our Values**
**Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship**
Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities. Our values are underpinned by a set of essential behaviours, which form part of our performance management approach. Delivering on our objectives is very much about ‘what’ we do, but these essential behaviours also provide a guide and measure for ‘how’ we do things. Our performance essentials are Take Initiative, Self‐Management, Deliver Results and Collaboration.
**Our Commitment**
We are committed to creating and sustaining an inclusive and diverse work environment where all employees are treated with dignity and respect. We are committed to promoting equal opportunities in employment and are focussed on actively building and developing diverse teams. All qualified applicants will receive equal treatment without regard to race, colour, sex, gender, age, religion or belief, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender reassignment (identity, gender expression), genetic information or any characteristic protected by local law.
**We are willing to make any reasonable adjustments throughout our recruitment process.
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