Events Administrative Assistant

24 hours ago

مصر, Egypt Pathfinder International Full time

**Project Description**:
The WESE program is five-year USAID-funded project designed to engage, leverage, and partner with the private sector as well as public social service initiatives to encourage women’s participation in the workforce; generate demand for financial services; promote tailored, market-based solutions to women’s economic empowerment; and strengthen GBV prevention and response such that women become more economically and socially resilient.

WESE activities **_integrate, mutually reinforcing private and public sector-led approaches_** that aim to **_change power relationships, transform structures, and build agency_** to effect results along critical change pathways. The program interventions are designed to lead women in priority governorates feeling safe, valued, and empowered at work; motivated and able to embrace financial autonomy; and respected and free from violence in their homes, communities, and workplaces.

The program works closely with **_market-based partners_** to develop, lead, scale, sustain, and champion innovative solutions, recognizing the economic AND social benefits of gender-inclusive, empowering policies and practices.

**Job Summary**:
The Events & Administrative Assistant is responsible for leading tasks related to all project events and meetings. He/She will implement large, medium and small-scale events, workshops, symposia, conferences, governance committee meetings, etc. with the ability to handle all related logistics including needed goods and services.

**Primary Responsibilities and Duties**:

- Conduct survey for on in country venues, their capacities and levels of service,
- Ability to identify and connect with local subcontractors who provide catering, audiovisual documentation, stationery, simultaneous interpretation, etc.;
- Work with procurement officer on negotiating cost quotations;
- Able to report events expenditures, including signed attendance sheets and per-diem, to the finance team on time, handle advances, present acceptable receipts and accurately reconcile expenditures.
- Coordinate the transportation and lodging for participants as needed;
- Assist the program team in planning events, determining budgets and booking venues in advance to ensure the success of all events;
- Assist with event materials preparation;
- Other duties as assigned.

**Required Qualifications**:

- Bachelor’s degree in Business Administration or equivalent fields.

**Knowledge, Skills, and Abilities**:

- A minimum of 5 years of experience working in an NGO or business environment with demonstrated expertise and experience coordinating workshops and events;
- Experience working in USAID projects is preferred.
- Ability to work independently and also as part of a team.
- Professional verbal and written abilities in both English and Arabic;
- High level of responsibility and integrity;
- Ability to shift priorities and multi-task in a high-paced environment;
- Strong ethics and reliability;
- Excellent interpersonal and written communication skills, problem-solving ability, particularly last-minute changes; and
- Proficiency with MS Office Suite, with excellent MS Word and Excel skills.

**Effort, Reporting and Other Administrative Requirements**:
The Events & Administrative Assistant is a full-time position that reports to the HR & Administration Manager who will coordinate all aspects of his/her employment, including but not limited to job description, duties, qualifications, working environment, and performance.

**Working Environment**:
This position will interact with hotels, finance team, program team and other vendors. May travel to various locations within Egypt, specifically WESE defined governorates.

**Additional Information**:

- Pathfinder International is an equal opportunity employer committed to company diversity.
- This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment.
- Pathfinder International reserves the right to review and revise this document at any time. Furthermore, the employee will review the Job Description annually with their supervisor/s to include additional or revised responsibilities and tasks as deemed necessary.

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