
Administrative Assistant
2 weeks ago
**Terms of Reference**
**Project Title**: Supporting the Ministry of Local Development in Decentralization and Integrated Local
Development with special emphasis on Upper Egypt
**Job Title**: Administrative Assistant
**Implementing Partner**: Ministry of Local Development
**Duration**: 1 year**
**Project Background**
The EU-funded project aims at supporting the Ministry of Local Development (MoLD) in creating a
modernized and decentralized local administration system at the central and local levels in selected
governorates, that adheres to good governance, whose function is to support and promote integrated
local development through upholding excellence in local public services delivery and promoting local
economic and social development. The suggested outputs are responsive to the priority areas of
interventions identified by MoLD.
Developing and rebuilding local institutional capacity is core not only for implementing decentralization,
but also to achieve the ultimate objective of local development as represented in local economic
development and provision of improved services and infrastructure. Creating productive employment
opportunities in each locality that caters to all requires effective and practical yet a strategic framework
for economic development, including targeted public investment in infrastructure, development of
human capabilities, active promotion of innovation and entrepreneurship, and alignment with national
policies for trade, investment and the like. Moreover, enhancing public service delivery systems increase
citizen satisfaction with government performance, particularly when adhering to good governance.
In accordance, the Project aims at supporting the Ministry along the following:
- Setting local development policies (decentralization, LED, rural development, etc.) and legislative
framework.
- Developing the local administration: institutional structure, main functions (local service delivery,
etc.), operating systems (information, M&E, etc.).
- Establishing mandates for the governorates for Local Economic Development and supporting
them in activating LED processes.
- Selection, qualification and capacity building of local administration leadership and staff.
**Duties and responsibilities**:
Under the guidance and full supervision of the Project Manager, the Administrative Assistant will provide
administrative support to the project in accordance with the project document and the UNDP guidelines
and procedures for nationally executed projects, including:
- Support the project manager and the team in efficient coordination and organization of project
- related activities (field visits, workshops, events and trainings), including keeping track of timely
delivery, coordinating transport, shuttle services and travel tickets;
- Support the project in preparing logistics and documents for events, seminars and conferences;
- Provide logístical support in organization of events in terms of the selection of the venue,
equipment for translation, engaging of translators, payment of DSA and air-tickets and other types
of logístical support;
- Carry out administrative tasks within the project including reporting, following up on appointed
consultants;
- Prepare necessary letters and memos that would support project in respective events, meetings
etc.;
- Assist in the preparation of presentations and coordinating activities with its relevant partners;
- Support to administrative and logístical/procurement services related to the implementation of
activities;
- Ensure full compliance of administrative activities with MoLD, UNDP and EU rules, regulations,
policies and strategies.
- Maintain the filing system, ensuring safekeeping of confidential materials;
- Ensure full compliance of administrative activities with UNDP and EU rules, regulations, policies
and strategies.
- Follow up on deadlines, commitments made, actions taken;
- Support in the preparation of budgets and preparation of information for audit;
**Expected Qualifications**:
- Bachelor’s degree accounting, business administration, finance, economics or other relevant
discipline is a must;
- At least 5 years of professional work experience in administration, operations, or other
substantive areas related to the project is required;
- Previous work experience with similar projects, in particular with international agencies, is
preferred;
- Familiarity and prior experience with UNDP requirements and procedures is considered as an
asset;
- Working experience with donor funded projects will be an advantage;
- Demonstrated experience and success in the engagement of and working with government
counterparts, development partners and the private sector;
- Good analytical and problem-solving skills;
- Strong resource negotiations and communication skills and competence in handling;
- Working experience with the project national stakeholder institutions and agencies is desired;
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