Administrative Officer

3 weeks ago


مصر, Egypt United Nations Full time

The United Nations Human Settlements Programme, UN-HABITAT, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.

This post is located in the Division of Regional Office for the Arab States (ROAS), Cairo, duty station.

Under the overall supervision of the Regional Representative for Arab States and the direct supervision of the Regional Programme Management Officer, the incumbent will be responsible for the following duties:
**Responsibilities**:
Support the administration and the delivery of programmes and projects at countries and Regional level including the implementation of IPSAS, UMOJA and PAAS for respective program.

Human Resource Management:

- Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
- Facilitates the recruitment of staff and consultants, procurement and financial requests, and ensure compliance to polices, guidelines and operating procedures for efficient and effective delivery of programme management services.

Budget and Finance:

- Leads the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.
- Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinates the production of programme reports.
- Defines requirements and work with systems units with respect to improving budget reporting systems and cost effective utilization of program resources.
- Develops and implements procedures to ensure that accounting and financial management controls are consistent with UN policy and practice.
- Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues.
- Provides guidance and leadership to more junior staff.
- Prepares regular and ad hoc status reports on administrative matters of the project/programme.

General Administration:

- Oversees work related to procurement, billing and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.
- Reviews adequacy of departmental space requirements.
- Oversees the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.
- Provides timely support and inputs to the Substantive Officers (Country Programme Managers, Chief Technical Advisers, Human Settlements Officers) and project/programme staff on administrative and procedural issues related to programme/project and budget formulation, implementation, monitoring and reporting.
- Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
- Performs other related work as required.

Competencies

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area is required. A first-level university degree in combination with two (2) additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an desirable.

Work Experience
A minimum of five (5) years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required.

Experience in country programme and project administration or finance management is required.

Experience with UN funds and programmes or similar international organizations on various operational modalities (national execution, direct execution and/or cost recovery)


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