![Aggreko, LLC](https://media.trabajo.org/img/noimg.jpg)
Office Administrator
3 weeks ago
Purpose of the Job
To provide efficient and effective Office / Site administration and coordination support for Egypt office, operations &sales teams and general administrative function for Egypt.
Job Accountabilities/Key Responsibilities
- Executing Travel, visas and Hotel arrangements and transfers for management and employees of Aggreko as per the business within optimum time and at efficient cost.
- Safety briefings for visitors to Egypt.
- Cross checking the bills received from various vendors (Housekeeping, Mobile/Landline service providers, meals providers and other service providers). Send the bills to the Finance Department after complete cross checking.
- Daily administrative activities such as attendance checking, ensuring the proper house-keeping is done, maintaining required stock in the pantry and stationary department, supervising the office cleaner and scheduling workflow to meet the daily requirements.
- Ensuring that all the employees across work site are connected through an efficient mobile network.
- Managing leave process for employees on rotation and proactively providing visibility to management on excessive working as well as excessive time at home.
- Support with HR administration function for work permits issuance
- Support with HR administration function for medical claims processing and data collection from employees
- Arranging meetings and conference calls across various locations in the country as per the need of the business.
- Management and administration of the attendance systems for Egypt office.
- Supporting the Operations Manager / Operation Supervisor and team leads in all sites with administrative functions for Egypt Operations
- Reception and front desk services
- Administration of contract for vehicles/buses/transport/drivers when needed.
- Managing incoming letters and distributing them.
- All secretarial services as may be required from time to time.
- Assist in arranging delivery/return of all IT equipment for new joiners/leavers.
- Administration of mobile phones SIM cards, internet connection and billing for phones.
- Provide general administrative support to all employees in Egypt.
- Displays a commitment to Orange Excellence initiatives
- Supporting other Area Coordinators in the administrative and support duties
- Aggreko places a strong emphasis on health, operational safety and environmental protection. It is a requirement and moral obligation of each employee to be actively committed and accountable for compliance to the Aggreko Health, Safety & Environmental policies, operating procedures and compliance to local legislation.
- Any other duties that may be assigned from time to time
- Deliver invoices to client’s office
- Support Team in Egypt during tendering phase [ Printing. Etc]
- Support procurement team in getting best price for all materials in country
- Have a driving license + Car (optional)
Person Specification/Job Requirements
- Bachelor’s Degree or equivalent
- 3 - 5 years’ experience as Administrator / PA or Coordinator
- Computer literate with advanced knowledge of Word, Excel, Power Point Presentation and Outlook.
- Excellent communication in English and Arabic
Desired Skills
- Planning & Organising skills
- Attention to detail
- Communication
- Ability to multi task and work on tight deadlines
- Maintain company confidentiality with sensitive information.
Desired Behaviors
- Drive for results - a deep seated inner desire to compete against standards of excellence and achieve “step changes” in business results.
- Task Completion - reliable, committed to completing tasks.
- Resilience - persistent, positive and self reliant.
- Accountability - drives outcomes by taking personal responsibility.
- Customer Focus - understands the importance of customer needs, whether internal or external, focuses on responding to them and develops relationships.
- Working together with others - relates to people, engages and builds relationships.
Key Role Interactions
External Customers, Area General Manager, Sales team, Operation Team, Finance Team, HR Team, HSE
LI-RN1
About Aggreko
We welcome people from different backgrounds and cultures, and respect people’s unique skills, attitudes and experiences. We encourage everyone to be themselves at work because we know that’s how we do our best, for each other, for our customers, for the communities where we work, and for our careers.
Equal Opportunity Employer, including disability and veterans.
-
Office Administrator
3 weeks ago
مصر, Egypt Dsquares Full timeDsquares as one of the leading loyalty and rewards solutions' provider in MEA, working with many well-known clients such as Vodafone, Visa, Mastercard, Coca Cola, P&G, Exxon Mobil, Uber and many others is looking for an **Office Administrator **who'll be responsible for all office administrative tasks, ensuring the rest of the team is having the required...
-
Office Administrator
3 weeks ago
مصر, Egypt InstaShop Full timeInstaShop, headquartered in Dubai, is the leading online marketplace for supermarkets, pharmacies, pet shops & other businesses in the Middle East. With a young & motivated team & an office resembling the ones of startups in San Francisco, InstaShop is the right company for individuals passionate about adding value within a fast-growing technology...
-
Office Administrator
6 days ago
مصر, Egypt Dsquares Full timeDsquares specializes in offering loyalty programs that bring our customers closer to their consumers. Through our different range of solutions, we deliver an end-to-end experience, managing and executing all technical, operational, and commercial aspects of our customers’ loyalty programs. From full loyalty programs, couponing solutions to interactive...
-
Office Administrator
2 weeks ago
مصر, Egypt HYRA Recruitment Services Full timeA sustainable waste management Company ( waste to energy) is hiring an Office Administrator **Job description**: - Greet visitors and direct them to the appropriate person or department. - Maintain office supplies inventory and reorder as needed. - Organize and schedule meetings and appointments. - Assist in the preparation of regularly scheduled...
-
Administrative Officer
3 weeks ago
مصر, Egypt United Nations Full timeThe United Nations Human Settlements Programme, UN-HABITAT, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. This post is located in the Division of Regional Office for the Arab States (ROAS), Cairo, duty...
-
Office Administrator
2 weeks ago
مصر, Egypt Assembly Full timeJoin Assembly - Ignite Business Growth! We're a global brand performance agency with 1,500 talented minds in 26 offices worldwide! Fueling business growth is our passion, and we're seeking an Admin Administrator to join our team! **About Assembly Global**: At Assembly, we help brands find the change to fuel business growth. We are an award-winning global...
-
Office Administrator
3 weeks ago
مصر, Egypt Fugro Full timeJob Description Office Administrator coordinates and oversee all office activities. Ensure adherence to relevant company procedures and policies coordinate and participate in office space planning, maintenance and renovations when necessary, in addition to managing the medical coverage scheme. As well as Supervising Housekeeping staff, and supervising the...
-
Administrative Officers
2 weeks ago
مصر, Egypt Staff Arabia Full timeExcellent Vacancies /SSEM/ KSA وظائف مميزة بالشركة السعودية لخدمات الاعمال الكهربائية والميكانيكية/المقابلات فورا Our Client a Leading Contracting Company in Saudi Arabia Specialized in Construction of Electrical Substations, Power Plants, and Water & Industrial Plants Projects has...
-
Office Administrator
2 weeks ago
مصر, Egypt Staff Arabia Full timeOur client is a promising startup Marketing Agency based in New Cairo, currently looking for experienced calibers to fulfill the following positions: - Office Administrator Main Job Requirements: - Bachelor degree is a must. - Minimum 4 years' experience in a similar position. - Female. - Excellent presentation & communication & business writing skills in...
-
Offices Administrator
3 weeks ago
مصر, Egypt Careem Full timeCareem is building the Everything App for the greater Middle East, making it easier than ever to move around, order food and groceries, manage payments, and more. Careem is led by a powerful purpose to simplify and improve the lives of people and build an awesome organisation that inspires. Since 2012, Careem has created earnings for over 2.5 million...
-
Eg - Finance Officer (Ao)
3 weeks ago
مصر, Egypt Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities) The British Embassy in Cairo is looking to recruit a **Finance Officer **under the Corporate Services Section, job grade Administrative Officer (AO). The jobholder will be part of the Finance team within the British Embassy ensuring the facilitation of the financial operations and activities. **Roles and...
-
Eg - Assistant Political Officer (Ao)
2 months ago
مصر, Egypt Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities) 1 The British Embassy in Cairo is looking to recruit an **Assistant Political Officer **under the Political and Economic Section, job grade Administrative Officer (AO). The main purpose of the job is to support a strong UK-Egypt relationship. This includes: - Providing administrative support to ensure the...
-
Office Administrator
4 weeks ago
مصر, Egypt Integrant Full timeManage the administration and facilities requests sent by the ticketing system related to cleaning, buffet needs, stationaries, medical refunds, main maintenance, and any other related requests. - Serve as Front Office representative. - Organize files. - Manage all the cycle for the employees’ access cards from printing to delivery. - Handle the Medical...
-
Office Administrator
21 hours ago
مصر, Egypt Integrant Full timeManage the administration and facilities requests sent by the ticketing system related to cleaning, buffet needs, stationaries, medical refunds, main maintenance, and any other related requests. - Serve as Front Office representative. - Organize files. - Manage all the cycle for the employees’ access cards from printing to delivery. - Handle the Medical...
-
Chairman Office Administrative Assistant
2 weeks ago
مصر, Egypt ASA Business Group Full timeAs the Chairman Office Administrative Assistant, you will play a crucial role in supporting the Chairman of ASA Business Group in various administrative tasks. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, and maintaining confidential documents. Your ability to multitask and prioritize will be...
-
Eg - Information Technology Support Officer (Ao)
2 weeks ago
مصر, Egypt Foreign & Commonwealth Office Full timeJob Description (Roles and Responsibilities) 1 The British Embassy in Cairo is looking to recruit an **Information Technology Support Officer (ITSO)**, job grade Administrative Officer (AO). **Roles and responsibilities**: - Providing first-line IT support to all users, the internal telephone system, and the networks on which they stand. - Setting up and...
-
Administration Officer
3 weeks ago
مصر, Egypt Green Fern Landscaping Full time**Administration Officer - For Australian Construction Company** *Remote Job We are seeking an experienced and highly capable Administration Officer to join our team at Green Fern Landscaping, a leading landscape construction company in Australia. In this pivotal role, you will be responsible for a wide range of administrative duties, including invoicing,...
-
Accountant and Office Administrator
4 days ago
مصر, Egypt Help AG Full timeThe Accountant and Office Administrator supports the company’s Accounting, Administration, and Operations Team with accurate and efficient work and ensures through diligent work management and concerned departments always have reliable and accurate figures and comply with all rules and regulations. The role will also support various other departments...
-
Senior Administration Officer
6 days ago
مصر, Egypt Hikma Pharmaceuticals PLC Full time**Job Purpose**: To perform advanced administration and general work support requiring detailed departmental knowledge to ensure efficient planning and implementation of tasks within their area. **Job Specific Accountabilities**: - Coordinates activities within a specific area of the department administration unit to ensure that they are carried out in an...
-
Administration Officer
2 weeks ago
مصر, Egypt Staff Arabia Full time**Staff Arabia**, A rising Recruitment Consultancy Company is looking to hire an excellent caliber to fulfill the following position: **Administration Officer** As an Administration Officer you are responsible for processing and carrying out all transactions related to visa’s, liaising with various Government Departments and your role will include key...