Office Administrator

3 weeks ago


مصر, Egypt Dsquares Full time

Dsquares as one of the leading loyalty and rewards solutions' provider in MEA, working with many well-known clients such as Vodafone, Visa, Mastercard, Coca Cola, P&G, Exxon Mobil, Uber and many others is looking for an **Office Administrator **who'll be responsible for all office administrative tasks, ensuring the rest of the team is having the required support to work efficiently. He/She should be with a positive attitude, and thrive to work in a fast paced environment.

**Duties & Responsibilities**:

- Coordinate and oversee all office activities.
- Ensure adherence to relevant company procedures and policies.
- Provide day to day administrative support to the senior management.
- Welcoming visitors and directing them to the relevant office/personnel.
- Handle calls and all related correspondence.
- Track stocks of office supplies and place orders when necessary.
- Manage all business trips and/or travel requests for all upper management, with coordination with travel agencies if required.
- Manage other travel requests if needed with bookings, transportation, and accommodation.
- Manage budgeting, and expenses and follow up with accounts.
- Coordinate and participate in office space planning, maintenance and renovations when necessary.
- Assist colleagues whenever necessary.
- Provide assistance with different budgeting and bookkeeping activities.
- Keep databases in check and update them regularly.
- Control the office supplies state and make sure it is in accordance with office needs.
- Supervise cleaning crew and cleanliness of office space.
- Create and present reports for senior managers.
- Coordinating and managing appointments, meetings, and rooms schedule in order to prevent duplicate bookings.
- Performing other relevant duties when needed.
- 2-3 years of proven experience as an office administrator, office assistant or relevant role.
- Outstanding communication and interpersonal abilities.
- Excellent organizational and leadership skills.
- Familiarity with office management procedures and basic accounting principles.
- Excellent knowledge of MS Office and office management software.


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