HR / Office Administrator - Cairo ,egypt
7 days ago
Role Summary:
Performs the administrative parts of the HR function and provides general administrative support to the Managing Director and the other departments; immediate availability is a must
Primary Duties and Responsibilities:
- Acts as the First point of contact for employees on any HR related queries.
- Performs administrative functions of the human resources department.
- In charge of creating and maintaining employee records (personal masterdata, organizational structure) and employee handbook
- Assists in the development of organizational charts and presentations to support Management initiatives
- Enrolls employees in leave management system and updating leave database
- Assists with payroll (currently handled by Finance) by providing the relevant data
- Submits and reconciles expense reports
- Handles office administration tasks, such as filing, generating reports and presentations, setting rooms up for meetings, managing office supplies.
- In charge of Letter generation / HR memos
- Handles Travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.
- Collaborates closely with the regional HR team for MENA on HR matters, including new hires, on-boarding, performance management, and training.
- Organizes and supervises the Facility Management including outsourced service providers and their staff
- Write letters
- Photocopies and prints various documents, sometimes on behalf of other colleagues
- Organizes and stores paperwork, documents and computer-based information
- Schedules and attends meetings, creates agendas and takes minutes
- Books meeting rooms and conference facilities
- Liaises with staff in other departments and with external contacts
- Supports company leadership and supervises administrative department activities for staff members.
- Greets office visitors and directs them to the appropriate parties.
- Handles basic office tasks
- Orders, stores and distributes office supplies.
- Manages the maintenance and replacement of office equipment
- Arranges both internal and external events
- Possibly maintains the company social media accounts
- Provides administration support to Sales Reps, Property Managers and Senior Management
Skills and Qualifications:
- Minimum of 3-5 years of experience in an HR administrator or HR assistant role
- Fluent in spoken and written English
- Bachelor’s Degree in Business Administration / HR or a relevant field is a plus
- Previous experience in handling payroll is a plus
- Basic knowledge in Egyptian Labor law is a plus
- Strong interpersonal and time management skills
- Self-organized
- Knowledge of Microsoft Office (Windows, Excel, Office), ideally Office 365.
- SAP/ Success Factors is a plus
**Job Types**: Full-time, Permanent
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