Administrative Assistant, Business Egypt

3 weeks ago


مصر, Egypt DAI Full time

Job Title_: Administrative Assistant
- Project_: Business Egypt
- Reports to:_ HR and Operations Manager
- Location:_ Cairo, Egypt
- Period of performance:_ One year (renewable)
- **PROJECT BACKGROUND**

The Business Egypt Program is a five-year, USAID-funded program implemented by DAI. Business Egypt aims to substantially increase sales revenues and investments among Egyptian micro, small, and medium-sized enterprises and, by so doing, create new job opportunities, especially for women and youth. The project will co-invest with an ecosystem of institutions—business service providers, business associations, supportive government institutions, and more—to offer new products and services enabling MSMEs to better meet market demand and increase their sales. Business Egypt’s proposed sectors are renewable energy, ICT, and 3 additional sectors TBD. The project will operate from offices in Cairo, Alexandria, and Minya/Assiut (TBD).

**2. POSITION DESCRIPTION**

The Administrative Assistant is responsible for the operational, clerical and administrative tasks of the project.

**3. KEY DUTIES AND RESPONSIBILITIES**
- Handle routine administrative tasks, to include calls, mail, and electronic communications and routing messages and information to appropriate individuals.
- Prepare staff travel and/or lodging documentation for processing of invoice payments.
- Assist in making reservations for accommodation and/or flights.
- Coordinate all refreshments for meetings and trainings.
- Research and maintain an up-to-date database of accommodation options (including contact details and prices) throughout project locations working with procurement, manage any agreements/contracts in place.
- Assist with data entry and record management for all aspects of operations department administration.
- Assist the facilities department in maintaining office supplies, ordering replacements and ensuring accurate completion of the stock records.
- Submit requisitions as requested by the operations team.
- Support the operations team with any filing, printing, copying and scanning needs.
- Assist with tagging of assets and related paperwork/filing for inventory management.
- Prepare any staff announcements as instructed.
- Process any expenses or petty cash in a timely manner.
- Coordinate facilities services such as vehicle licenses, generator repairs and facilities maintenance.
- Provide support to Regional offices as required
- Support STTAs in country with logistics and admin needs
- Other duties as assigned.

**4. QUALIFICATIONS**
- Baccalaureate degree and six years of overall work experience
- Experience of working with international organizations in Egypt is preferred.
- Experience working on USAID-funded programs is an advantage.
- Basic computer and office machinery skills.

**Application instructions**:



  • مصر, Egypt Tabby Full time

    **About us**: - Tabby creates financial freedom in the way people shop, earn and save by reshaping their relationship with money. Over 4,500,000 active users choose Tabby to stay in control of their spending and make the most out of their money. Over 15,000 global brands and small businesses, including H&M, Adidas, IKEA, SHEIN, noon, and Bloomingdale's use...


  • مصر, Egypt Boehringer Ingelheim Egypt LLC Full time

    **The Position** We are looking for a Team Assistant for Animal Health, based at Cairo Egypt. The successful incumbent will assist in the day-to-day Animal Health activities and provide administrative support to the Business Unit Head and his team. Most part of the job includes people management, organizing and participating in meetings and events. Support...


  • مصر, Egypt CADMUS® International School – New Administrative Capital, Cairo Full time

    About SABIS®: SABIS® is a global education network that has an active presence in 20 countries on five continents. Schools in the SABIS® Network educate over 70,000 students and implement a proven, proprietary system. SABIS® Network schools provide students with a top-quality education that prepares them to meet the challenges of a changing...


  • مصر, Egypt SSC Egypt Full time

    Answer and direct phone calls. - Organise and schedule appointments. - Plan meetings and take detailed minutes. - Assist in the preparation of regularly scheduled reports. - Develop and maintain a filing system. - Order office supplies and research new deals and suppliers. - Maintain contact lists. - Book travel arrangements. - Submit and reconcile expense...


  • مصر, Egypt DAI Full time

    Job Title_: Office Assistant - Project_: Business Egypt - Reports to:_ HR and Operations Manager - Location:_ Cairo, Egypt - Period of performance:_ One year (renewable) - **PROJECT BACKGROUND** The Business Egypt Program is a five-year, USAID-funded program implemented by DAI. Business Egypt aims to substantially increase sales revenues and investments...


  • مصر, Egypt HVD Egypt Full time

    **We are looking for a Sales Administrative Assistant to be responsible for assisting sales team achieve their goals by managing and coordinating sales requirements.** **Responsibilities** - Follow up with sales team daily on their visits as per their weekly plans and archive it. - Preparing the internal P. O’s and the acknowledgments for all P. O’s...


  • مصر, Egypt ITBM Group Full time

    We are seeking skilled and reliable Senior Administrative Assistant to join our team. Location: The Naval Medical Research Unit No.3 (NAMRU-3, Cairo, Egypt. Minimum Qualifications: - University Degree in Business Administration, Management, English language, Commerce (English Section), or Science. - 10+ years of experience in senior administrative...


  • مصر, Egypt Novartis Full time

    393377BR **Administrative Assistant**: Egypt **About the role** Location: Cairo, Egypt #LI-Hybrid About the Role: As an Administrative Assistant you will be responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with the intended requirements. This role...


  • مصر, Egypt Nathan HR Human Resources Full time

    Our client is a leading global pharmaceutical company. Headquartered in California, USA. We are seeking an Administrative Assistant to join their KSA team remotely from Egypt. **Contract**: 1 Year (Extendable) **Work location**: Egypt (Remote) **Experience Range**: 4 - 6 Years **Mandatory: Pharmaceutical Industry experience** **Responsibilities**: -...


  • مصر, Egypt Future Pipe Industries Full time

    **Reports to: Geo Market Manager**: **Category: FTE**: **Unit / Division / Department / Section: People & Culture**: **Location - Egypt**: JOB PURPOSE Provide effective administrative assistance to the Management and serve as a liaison to the management team, organize and coordinate executive outreach and external relations efforts and oversee special...


  • مصر, Egypt United NationsDevelopment Programme (EG) Full time

    **Terms of Reference (TOR) Administrative Assistant** **Enhancing Climate Change Adaptation in the North Coast and Nile Delta Regions in Egypt** **Project** **Project Background** The Enhancing Climate Change Adaptation in the North Coast and Nile Delta Regions in Egypt Project (ECCADP) aims at supporting the adaptation efforts of Egypt in the North...


  • مصر, Egypt SSC Egypt Full time

    Preparing needed documentation related to the sales department. - Coordination between the sales department and other departments in the company. - Follow up on orders’ delivery status with the responsible department. - Coordinating delivery of orders with customers & issuing sales invoices. - Follow up on payments’ status with customers until...


  • مصر, Egypt Staff Arabia Full time

    Our Client, is one of the most well-known companies in Qatar, that business operations is focused in the provision of office related products such as copiers, printing solutions and business software solutions (Office Equipment and Business Solutions division), require the following position: **Administrative Assistant** - 1-2 years of experience as...


  • مصر, Egypt United Nations Full time

    Result of Service Contributes to the effectiveness and efficiency of the operations department by providing administrative support and specialized assistance to more senior staff in the assigned areas of responsibility. Work Location Cairo, Egypt Expected duration 9 months **Responsibilities**: Organizational Setting UN-Habitat, the United Nations Human...


  • مصر, Egypt Novartis Full time

    **Summary**: Location: Cairo, Egypt #LI-Hybrid About the Role: As an Administrative Assistant you will be responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with the intended requirements. This role reports directly into the Head of Medical Affairs and...


  • مصر, Egypt American Bar Association (ABA ROLI) Full time

    **Description**: **ADMINISTRATIVE ASSISTANT** **Category** ***Full Time **Location** ***Cairo, Egypt **Reporting** ***MENA Division Director **1.** **Organization Overview** The American Bar Association Rule of Law Initiative (ABA ROLI) is a non-profit organization that has worked for over 25 years in more than 100 countries to promote the rule of law,...


  • مصر, Egypt LyondellBasell Industries Full time

    Location: EG- Req ID: 82972- Facility: CAIRO-490- Department: Administration- Division: Olefins and Polyolefins and Global Procu**Administration Assistant** **Basic Function**: The primary objective of this position is to offer administrative assistance to the Cairo office by managing official documents and maintaining records. Additionally, this role...


  • مصر, Egypt Schindler Full time

    **Location: Cairo, New Cairo, Egypt** **Requisition ID: 74406** **Schindler stands for mobility. Mobility needs experts.** **Join our team in Cairo.**: Founded in Switzerland in 1874, the Schindler Group is a leading global provider of elevators, escalators, and related services. Schindler mobility solutions move two billion people every day all over the...


  • مصر, Egypt Knight Frank Full time

    **Overview**: We are currently seeking a detail-oriented and organized Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members. **Responsibilities**: - Prepare reports, agendas, and...


  • مصر, Egypt World Food Programme Full time

    **.**: **WHY WORK AT WFP?**: **SAVING & CHANGING LIVES ❤** **_Make a difference, the world will notice._** **We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.**: **GLOBAL COMMUNITY**: - Build bridges that unite people across the world._ Being part of a global, diverse and multicultural community like WFP,...