Administrative Assistant, Business Egypt
2 days ago
Job Title_: Administrative Assistant
- Project_: Business Egypt
- Reports to:_ HR and Operations Manager
- Location:_ Cairo, Egypt
- Period of performance:_ One year (renewable)
- **PROJECT BACKGROUND**
The Business Egypt Program is a five-year, USAID-funded program implemented by DAI. Business Egypt aims to substantially increase sales revenues and investments among Egyptian micro, small, and medium-sized enterprises and, by so doing, create new job opportunities, especially for women and youth. The project will co-invest with an ecosystem of institutions—business service providers, business associations, supportive government institutions, and more—to offer new products and services enabling MSMEs to better meet market demand and increase their sales. Business Egypt’s proposed sectors are renewable energy, ICT, and 3 additional sectors TBD. The project will operate from offices in Cairo, Alexandria, and Minya/Assiut (TBD).
**2. POSITION DESCRIPTION**
The Administrative Assistant is responsible for the operational, clerical and administrative tasks of the project.
**3. KEY DUTIES AND RESPONSIBILITIES**
- Handle routine administrative tasks, to include calls, mail, and electronic communications and routing messages and information to appropriate individuals.
- Prepare staff travel and/or lodging documentation for processing of invoice payments.
- Assist in making reservations for accommodation and/or flights.
- Coordinate all refreshments for meetings and trainings.
- Research and maintain an up-to-date database of accommodation options (including contact details and prices) throughout project locations working with procurement, manage any agreements/contracts in place.
- Assist with data entry and record management for all aspects of operations department administration.
- Assist the facilities department in maintaining office supplies, ordering replacements and ensuring accurate completion of the stock records.
- Submit requisitions as requested by the operations team.
- Support the operations team with any filing, printing, copying and scanning needs.
- Assist with tagging of assets and related paperwork/filing for inventory management.
- Prepare any staff announcements as instructed.
- Process any expenses or petty cash in a timely manner.
- Coordinate facilities services such as vehicle licenses, generator repairs and facilities maintenance.
- Provide support to Regional offices as required
- Support STTAs in country with logistics and admin needs
- Other duties as assigned.
**4. QUALIFICATIONS**
- Baccalaureate degree and six years of overall work experience
- Experience of working with international organizations in Egypt is preferred.
- Experience working on USAID-funded programs is an advantage.
- Basic computer and office machinery skills.
**Application instructions**:
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