Business Support Assistant

3 weeks ago

مصر, Egypt World Food Programme Full time

**.**:
**WHY WORK AT WFP?**:
**SAVING & CHANGING LIVES ❤**:

- Make a difference, the world will notice._
**We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.**

**GLOBAL COMMUNITY**:

- Build bridges that unite people across the world._
Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives.
How we deliver our mission in a deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels.

**UNLIMITED POSSIBILITIES**:

- Unlock possibilities you never thought you'd find._
WFP goes anywhere it is needed and does whatever it takes to get the job done.

**LIFE-CHANGING EXPERIENCE**:

- Reach beyond yourself and discover your true potential._
WFP offers the kind of life-changing experiences you’re unlikely to find in many other organizations.

**Join us to make a difference.**
**Watch this video to know more about us**

**ABOUT WFP**:
“The United Nations World Food Programme is the world’s largest humanitarian organization, saving lives in emergencies and using **food assistance **to build a pathway to **peace**, **stability **and **prosperity** for people recovering from **conflict**, **disasters** and the impact of **climate change**. Food assistance extends well beyond the traditional view of “food aid” as transfers of food commodities to hungry people.

It seeks not only to save lives and protect livelihoods in the short term, but also to combat the root causes of hunger in the medium and long term for a world with zero hunger.”

**STANDARD MINIMUM QUALIFICATIONS**:
**Education**: Completion of secondary school education. A university degree in Business Administration or any other related field.

**Experience**: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

**Language**: Fluency in both English and Arabic languages

**Knowledge & Skills**:

- Good communication skills required to give and receive information and work with a variety of individuals.
- Ability to monitor and record financial transactions.
- Ability to carry out basic data analysis and presentation.
- Ability to rectify problems requiring attention.
- Excellent computer skills (Word, Excel, PowerPoint); experience in corporate ERP systems (e.g SAP) is highly desired.

**ORGANIZATIONAL CONTEXT**:
These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders may either perform administrative support functions in the front office and report to the Business Support Associate,or provide administrative support to team(s) with the reporting line to the relevant Head of Unit, Chief, or the designate. In cases where these positions support a specific business stream, the reporting line may be to the relevant Head of Unit, Chief, or the designate.
At this level, work is carried out under mínimal supervision. Job holders are expected to produce organised and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work.

**JOB PURPOSE**:
To deliver standard business support processes for Administration, Fleet and Protocol Management to facilitate effective service delivery.

**KEY ACCOUNTABILITIES (not all-inclusive)**:

- Fleet Management -Supervise the drivers & monitoring their performance; ensure proper use and monitoring of maintenance & the fuel consumption of vehicles for the best interest of the agency; Respond to official request for vehicles and allocate efficiently.
- Act as the GPS tracking system focal point, and issue monthly driving performance report.
- Create Material Requirement Planning & Micro Purchase Order for the Admin unit and supervise vendor accounts (Couriers
- Uniform - stationary supplies
- Admin tools...etc.)
- Ensure all Admin. related commitments for goods and services are properly committed in related systems for invoice matching in relation to admin and invoice tracking systems; ensure proper recognition of expenses (According to policies) are posted on time; Monitor all admin related Purchase Requisitions/Purchase Orders/Trip in related systems regularly and close them on time.
- Protocol focal person: prepare all letters in relation to protocol to be sent to Ministry of foreign affairs; liaise with key people in Governmental offices to ensure smooth transaction of all protocol related requests; ensure competitive services on clearing WFP imported items.

**Additional Key Accountabilities**:

- Contacting with the Telecommunication service provider company for handling the related matters; Activating, deactivating SIM cards for the employees; Upgrading, downgrading the Users packages according to the Standard Operating Procedures/appr

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