Business Support Assistant to Deputy Country

2 days ago

مصر, Egypt World Food Programme Full time

**.**:
**ABOUT WFP**:
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world **achieve Zero Hunger** in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

**ORGANIZATIONAL CONTEXT**:
These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders performing front office management functions, reporting to the Deputy Directors.
At this level, job holders are expected to take responsibility for completion of a range of business support and programmatic activities to the Deputy Country Director Office, requiring interpretation of standard guidelines/practices.

**JOB PURPOSE**:
Under the direct supervision of the Deputy Country Director, the Business Support Assistant will undertake a wide range of Programmatic and Administrative activities in coordinating the smooth functioning of the DCD’s office. The incumbent should have excellent oral and written English and have demonstrated affinity with working in an international context.

**STANDARD MINIMUM QUALIFICATIONS**:
**Education**: First University Degree in International Relations, Business/Public Administration, Information Management, Communication, Social Sciences, Commerce, Management, or any related field.

**Language**: Fluency in both English and Arabic languages.

**Experience**: At least five years of responsible work experience in planning, coordination, administration, and business support for the Executive level is required. Prior experience with the UN, other international organizations, diplomatic institutions, or embassies working in a capacity as an Assistant/Adviser to senior management/official is an advantage.

**KEY ACCOUNTABILITIES (not all-inclusive)**:

- Handle all incoming correspondence for the Deputy Country Director and ensure they are actioned or redirected to relevant units/offices.
- Support in drafting correspondence on issues relevant to the Deputy Country Director’s activities.
- Assist in the overall day-to-day management and coordination of the Deputy Country Director’s activities, including follow-up on decisions /and feedback emerging from different Heads of Units, preparation of agenda items, and preparation of organization and notes for the record.
- Maintain the Deputy Country Director calendar, arrangement of appointments and meetings.
- Act as the focal point for all the Deputy Country Director office travel plans including logístical arrangements, granting of visas, accommodation, etc.
- Establish and maintain regular contacts with Country Office Heads of Units to obtain relevant information, briefs, background documents, and other materials in support of the Deputy Country Director’s day-to-day activities.
- Review as appropriate all authorization for units' requests that requires the Deputy Country Director’s signature for approval.
- Support the DCD in preparing correspondence, comments or support the preparation of briefing notes, and undertake searches of information.
- Maintain the filing system to ensure the safekeeping of confidential materials and regular documents needed by the Deputy Country Director for day-to-day activities.
- Perform other related duties and assignments as and when required.

**FUNCTIONAL CAPABILITIES**:

- Excellent written & verbal communication.
- Excellent Time Management skills.
- Excellent Planning and Organization skills.
- Attention to details.

**DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE**:

- Knowledge of specialized common business practices and methods, gained through relevant technical training and experience.
- Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
- Ability to carry out basic data analysis and independently rectify problems requiring attention.
- Ability to maintain confidentiality.

**TERMS AND CONDITIONS**:
**Annual Net Pay Salary**: as per the established salary scale with then the country
**Staff Assessment**: is comparable to national income tax, shall be applied to the gross salaries and such other payments as are computed on the basis of salary, The assessment shall be calculated at rates set forth in the FAO Administrative Manual.
**Dependency allowances**: applicable to children up to 18 years of age, or up to 21 years in full-time school attendance
**United Nations Joint pension fund: a** deduction of 7.9% from the pensionable remuneration will be made from the net salary, the WFP will contribute of 15.8%
**Medical Insurance**: mandatory for the staff member and can be extended to dependents in a cost-sharing.
**Annual leave**: 2.5 days a month and
**Sick leave**: 2 days per month
**Official Holiday**: 10 days as officially established for each duty station.

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