Operation Officer

7 months ago

مصر, Egypt Save the Children Full time

**Title**:Operation Officer**LOCATION**:Aswan**TEAM/PROGRAMME**:Refugees and Migrants Program**POST TYPE**:FTA**GRADE**: 4**CONTRACT DURATION**:6 months**Child Safeguarding**

Level 3: the role holder will have contact with children and/or young people _either _frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

**ROLE PURPOSE**:
This position will be accountable for ensuring the cost-effectiveness and efficiency of the Sudan Response operations in Aswan through the management of various functions of the operational aspects of this project in coordination with finance, HR, admin, and procurement units.

S/he will be responsible for implementing daily tasks to ensure that the project meets its targets abiding by

SCI’s related policies and procedures. S/he will provide administrative support to the office and field staff. S/he will be primarily responsible for managing the administrative and logístical tasks of the SCI Field office, CFS, including developing day-to-day operating procedures and supporting the technical staff by accomplishing administrative tasks. This post requires a high level of coordination with other projects.

**SCOPE OF ROLE**:
**Reports to**:Field Manager

**Staff directly reporting to this post: NA**

KEY AREAS OF ACCOUNTABILITY:
**Operations Planning and Implementation**
- Work closely with the field manager to develop the operational project work plans;
- Lead and oversee all the preparation of project planning events and gathering including schedule, materials, logistics, and any other related tasks;
- Providing regular updates and reports for the field manager on progress against the plan;
- Organize and maintain project files; maintain electronic and paper records;
- Conduct any other relevant tasks requested by the field

office related tasks
- Support SCI team based in the office and CFS with all administrative and logístical
- Ensure all office and CFS schedules are
- Responsible for coordinating between the different technical teams and scheduling activities taking place at the CFS.
- Keep a record of all field assets.
- Support the program in organizing training, workshops, open days, and other events in the field, as deemed
- Ensures that beneficiaries’ data are kept confidential and in line with data protection
- Ensure the presence of complaint mechanisms in the

Budget monitoring and control
- Update the budget tracker with all the project expenses and compare it with the GL and BVA
- Revise the GL and BVA after the soft and hard close to ensure all the project expenses have been recorded
- In coordination with the Field Manager, develop the budget forecast for the project with the project
- Oversee the timely preparation and submission of the advances and monthly cash requests;
- Manage cash flow, program advances and cash request projections for all program expenditures;
- Develop documentation and tracking tools for project financial requests and follow up on payment release and settlement according to SCI regulations and policies;
- Ensure that activities are implemented in accordance to the Plan of Action (PoA) and in a timely manner and in line with to project budget along with the project manager’s
- Issuing timely payments to the field team members and supervising the settlement of open advances;
Procurement and administration:

- Develop the project annual procurement plans in coordination with the project team and as per the project work
- Oversee the procurement processes and ensure compliance and filing of required documents in

accordance with Donor and SCI policies in collaboration with the procurement department;
- Ensure the quality of the services and goods before the delivery by the vendors;
- Prepare all the supporting documents and needed as per SCI regulations and policies
- Provide regular update on the status of the procurement to the staff member in charge;
- Support the project team in organizing trainings, workshops and other events in the field, as deemed

**Safety and security focal point responsibilities**:

- Timely response to reported security incidents and timely reporting to the Safety and security Manager and Field
- Act as a focal point to resolve operational

In case of Emergency:

- Promote children's rights, contributing to their well-being and protection in times of emergencies, guided by humanitarian principles and code of
- During emergencies, he/she should act in a way that facilitates SCI’s response to emergencies, giving

priority to all assigned.
- Be prepared to support SCI interventions in response to emergencies and show needed

General:

- Demonstrate leadership in relation to Save the Children policies and practice with respect to safeguarding, code of conduct, health and safety, equal opportuniti

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