Office Administrator

4 days ago

Heliopolis, Cairo, Egypt Rheoserve Full time 40,000 - 60,000 per year

We are looking for an accountable, organized, and proactive profile to join our team as an Office Administrator , to manage office operations smoothly. The office administrator will be the cornerstone of our administrative support, managing facility, supporting employees and maintaining essential office resources.

Responsibilities:

Office Operations & Facility Management:

  • Responsible for the office daily opening and closing , ensuring security protocols are followed (locking/unlocking doors and activating/deactivating alarms, if applicable).
  • Greeting visitors professionally, and direct guests to the appropriate personnel.
  • Receiving and managing incoming calls on the landline, transferring calls and taking messages .
  • Managing office equipment and facility and organizing necessary maintenance.
  • Monitor and manage office inventory of papers , stationary , kitchen and cleaning supplies etc. , ensuring adequate stock level and timely procurement.

Administrative & Communication Support:

  • Manage basic electronic correspondences, including reading and writing professional emails.
  • Provide logistical support to employees, including booking flight tickets and assisting with the compilation and arrangement of necessary documentation for embassy visa requirements.
  • Organizing and maintaining physical and digital files, managing databases, and ensuring records are kept up to date.
  • Coordinating with the contracted IT engineer for any computer hardware or software issues, acting as the primary point of contact and relaying information to the staff.

Fleet management:

  • Proactively follow up on the maintenance schedule and management of the company car fleet.
  • Monitor and ensure timely renewal of all vehicle licenses and registration documents.

Requirements:

  • 2 to 5 years of experience in an office administration or a similar role is preferred.
  • Valid Egyptian driver's license is required. (Proven ability to drive is mandatory)
  • Good MS office practitioner
  • Strong organizational and tie-management skills with the ability to prioritize tasks.
  • Customer focused: you keep the customer front of mind, can nurture, and build a positive relationship.
  • Flexible: ease with changing priorities.
  • Organized: you set the base and priorities within time frame.
  • Communicator: can easily build rapport and run an effective & positive dialog.
  • Good English commands

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