Personal Assistant to Chief Executive Officer

2 days ago

Heliopolis, Cairo, Egypt Multi Food Full time 120,000 - 240,000 per year

Job Title:
Personal / Executive Assistant to CEO

Job Family:
Administration & Executive Support

Grade / Level:
L5 – Senior Officer

Reporting to:
Chief Executive Officer (CEO)

Job Purpose

The Personal / Executive Assistant (EA) to the CEO provides high-level administrative, organizational, and executive support to ensure the efficient management of the CEO's office. The role acts as a key point of contact between the CEO and internal/external stakeholders, safeguarding confidentiality, managing schedules, and enabling the CEO to focus on strategic priorities.

Key Responsibilities

Executive Support

  • Manage the CEO's calendar, appointments, and meetings, ensuring effective time management and prioritization.
  • Organize and coordinate executive meetings, board meetings, and off-site events, including agenda preparation, document distribution, and minute-taking.
  • Draft, review, and manage correspondence, reports, and presentations on behalf of the CEO.
  • Maintain confidentiality of highly sensitive information.

Administrative Management

  • Arrange domestic and international travel, accommodation, and itineraries for the CEO.
  • Screen calls, emails, and requests, providing accurate information and responses where appropriate.
  • Prepare expense reports and monitor reimbursements.
  • Maintain organized filing systems, records, and databases.

Liaison & Communication

  • Act as the first point of contact for stakeholders, clients, and senior leadership engaging with the CEO's office.
  • Coordinate communication between the CEO and other executives, departments, and external partners.
  • Follow up on action items from meetings to ensure timely completion.

Strategic & Project Support

  • Assist in research, data collection, and preparation of briefing documents for the CEO.
  • Support special projects and initiatives assigned by the CEO.
  • Provide insights and recommendations to improve efficiency of executive office operations.

Qualifications & Experience

  • Bachelor's degree in Business Administration, Management, or related field.
  • 3+ years' experience as an Executive Assistant, Personal Assistant, or in a similar role, preferably supporting C-level executives.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Excellent written and verbal communication skills (English and Arabic).
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.
  • Ability to work under pressure, handle multiple priorities, and maintain discretion at all times.

Competencies

  • Confidentiality & Integrity
    – Maintains discretion with sensitive information.
  • Time Management
    – Prioritizes tasks effectively and manages CEO's schedule.
  • Stakeholder Management
    – Builds and maintains strong professional relationships.
  • Problem Solving
    – Anticipates needs and resolves issues proactively.
  • Professional Communication
    – Articulates clearly and professionally across all levels.
  • Adaptability & Resilience
    – Thrives in a fast-paced, high-pressure environment.

If you meet the requirements and are ready to take on this challenge, please apply via LinkedIn or send your CV to

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