Personal / Executive Assistant to CEO

Company Description

Multifood specializes in the importation and distribution of high-quality, luxury food products. Established in 1999, Multifood has built a stellar reputation in the Egyptian market by introducing brands that have become household staples. The company differentiates itself through trusted and recognized products, exceptional sales support, and outstanding aftersales services. Multifood combines local business methods with a multinational environment, reflecting its rich culture and dynamic market presence.

Role Description

This is a full-time, on-site role located in Heliopolis for a Personal/Executive Assistant to the CEO. The Personal/Executive Assistant will be responsible for managing the CEO's schedule, organizing meetings, handling correspondence, and overseeing travel arrangements. Additional duties include preparing reports and presentations, supporting strategic initiatives, and managing special projects as assigned by the CEO. The role requires exceptional organizational, communication, and multitasking skills to ensure smooth daily operations.

Job Title
: Personal / Executive Assistant to CEO

Job Family
: Administration & Executive Support

Grade / Level
: L5 – Senior Officer

Reporting to
: Chief Executive Officer (CEO)

Job Purpose

The Personal / Executive Assistant (EA) to the CEO provides high-level administrative, organizational, and executive support to ensure the efficient management of the CEO's office. The role acts as a key point of contact between the CEO and internal/external stakeholders, safeguarding confidentiality, managing schedules, and enabling the CEO to focus on strategic priorities.

Key Responsibilities

Executive Support

• Manage the CEO's calendar, appointments, and meetings, ensuring effective time management and prioritization.
• Organize and coordinate executive meetings, board meetings, and off-site events, including agenda preparation, document distribution, and minute-taking.
• Draft, review, and manage correspondence, reports, and presentations on behalf of the CEO.
• Maintain confidentiality of highly sensitive information.

Administrative Management

• Arrange domestic and international travel, accommodation, and itineraries for the CEO.
• Screen calls, emails, and requests, providing accurate information and responses where appropriate.
• Prepare expense reports and monitor reimbursements.
• Maintain organized filing systems, records, and databases.

Liaison & Communication

• Act as the first point of contact for stakeholders, clients, and senior leadership engaging with the CEO's office.
• Coordinate communication between the CEO and other executives, departments, and external partners.
• Follow up on action items from meetings to ensure timely completion.

Strategic & Project Support

• Assist in research, data collection, and preparation of briefing documents for the CEO.
• Support special projects and initiatives assigned by the CEO.
• Provide insights and recommendations to improve efficiency of executive office operations.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, or related field.
• 3+ years' experience as an Executive Assistant, Personal Assistant, or in a similar role, preferably supporting C-level executives.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent written and verbal communication skills (English and Arabic).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.
• Ability to work under pressure, handle multiple priorities, and maintain discretion at all times.

Competencies

• Confidentiality & Integrity – Maintains discretion with sensitive information.
• Time Management – Prioritizes tasks effectively and manages CEO's schedule.
• Stakeholder Management – Builds and maintains strong professional relationships.
• Problem Solving – Anticipates needs and resolves issues proactively.
• Professional Communication – Articulates clearly and professionally across all levels.
• Adaptability & Resilience – Thrives in a fast-paced, high-pressure environment.

If you meet the requirements and are ready to take on this challenge, please apply via LinkedIn or send your CV to