Procurement Officer

Job Purpose:
The Procurement Officer is responsible for sourcing, negotiating, and purchasing materials, services, and contractor services required for the development, maintenance, and management of real estate projects. This role ensures the procurement process aligns with project timelines, budget constraints, quality standards, and legal compliance, contributing to the successful delivery of real estate projects.

Key Responsibilities:

Procurement Planning & Strategy:

• Develop and implement procurement strategies aligned with the company's projects and objectives.
• Collaborate with project managers, engineers, and other stakeholders to understand procurement needs and specifications.

Vendor Sourcing & Evaluation:

• Identify, evaluate, and shortlist new qualified vendors, contractors, and service providers in key categories to diversify sourcing options and improve competitiveness.
• Conduct market research to stay updated on industry trends, pricing, and new suppliers.
• Perform supplier assessments based on quality, reliability, past performance, and compliance.

Tendering & Negotiation:

• Prepare and issue RFQs (Request for Quotes), RFPs (Request for Proposals), and tenders.
• Negotiate prices, terms, and conditions to secure the best value for the company while maintaining quality standards.
• Prepare technical specifications for request for proposals, including terms and conditions and evaluation criteria.
• Prepare and develop bid documents and supplier bid lists to obtain competitive quotations on commodities and services.

Purchase & Contract Management:

• Prepare and Issue purchase orders, contracts, and agreements in accordance with approved budgets and project timelines with 15days and record all purchasing documentation and price lists.
• Ensure that most assigned POs are checked against existing annual contracts before issuance to maximize contract utilization and compliance.
• Process all purchase requisitions (PRs) through the Yardi system with minimal manual intervention to streamline procurement operations.

Cost Control & Budget Management:

• Track procurement expenses and ensure purchases stay within the allocated budget.
• Identify cost-saving opportunities and optimize procurement processes.

Quality & Compliance:

• Ensure inspecting all received goods to validate that the quantity and quality of the goods and services are up to standards, as well as the agreed-on terms, and condition.
• Monitor and evaluate the performance of ADG's suppliers, using metrics such as lead time, accuracy of delivery quantities, quality, and delivery time.
• Ensure that all POs and contracts issued follow the standard 60-day payment terms unless an exception has been approved
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Reporting & Documentation:

• Submit shipping documents and follow-up for any import items under customs clearance, and ensure imported materials are authorized by regulatory bodies.
• Prepare procurement reports, cost analysis, and procurement status reports for management.
• Maintain records of purchase transactions, supplier evaluations, and contractual documents.

Qualifications and Certifications

• Bachelor's Degree in Business Administration, Supply chain management ,Engineering , or related field.
• Professional Certification in Procurement or Supply chain like CIPP, CIPM, CSIP or other.

Work Experience:

• Minimum of 5 years of proven experience in procurement within the real estate, construction, or property development sector.
• Familiarity with procurement software like ERP Yardi system and MS Office
• Strong experience in vendor evaluation, vendor management and vendor registration.

Language & Other Skills

• Proficiency in English and Arabic will be added advantage