Travel Office Coordinator
6 months ago
Reporting Channel/Interactions:
- Reports directly to the Travel Office Manager & Head of Department
- Interacts and communicates with GUC Community, local and international hotels, airlines and travel agencies
Educational Background:
- BA in General Management or Tourism
**Experience**:
- Fresh Graduate or (1 - 3 years) experience in the Travel Business Field
Key Responsibilities:
1. Trip Planning and Coordination:
- Assist in the planning and booking process for all university-related trips, including
Semester Abroad
Programs, winter and summer workshops, academic excursions, and university events.
- Coordinate transportation and accommodation logistics for academic excursions and
trips.
- Plan accommodation and flight tickets for major university events.
2. Travel Documentation Management:
- Handle, prepare, and revise all necessary traveling documents for students and staff
members.
- Book visa appointments for students and staff members.
- Communicate with the GUC Berlin University branch to obtain necessary documents for
3. Booking Coordination and Negotiation:
- Handle flight and hotel booking requests, seeking the best available options and
negotiating with travel agencies to secure favorable rates.
- Maintain correspondence with the German embassy, prominent hotels, and travel
agencies to facilitate booking processes and resolve any issues that may arise.
4. Administrative Support:
- Maintain and update the travel office database, ensuring accuracy and completeness of
student and staff records.
- Handle all administrative tasks and inquiries related to travel arrangements.
- Perform presentations for new students and travelers, offering guidance and information
on travel procedures, requirements, and expectations.
5. Additional Duties:
- Manage student database and enter relevant data accurately and efficiently.
- Communicate necessary updates and information to students participating in university
- related trips.
Job-related Skills:
- Language Skills:
Arabic - Fluent (Written & Spoken)
English - Fluent (Written & spoken)
German is an asset
- Administrative Skills
- Interpersonal Skills
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