Travel Office Coordinator

6 months ago


مصر, Egypt German University in Cairo Full time

Reporting Channel/Interactions:

- Reports directly to the Travel Office Manager & Head of Department
- Interacts and communicates with GUC Community, local and international hotels, airlines and travel agencies

Educational Background:

- BA in General Management or Tourism

**Experience**:

- Fresh Graduate or (1 - 3 years) experience in the Travel Business Field

Key Responsibilities:
1. Trip Planning and Coordination:

- Assist in the planning and booking process for all university-related trips, including

Semester Abroad

Programs, winter and summer workshops, academic excursions, and university events.
- Coordinate transportation and accommodation logistics for academic excursions and

trips.
- Plan accommodation and flight tickets for major university events.

2. Travel Documentation Management:

- Handle, prepare, and revise all necessary traveling documents for students and staff

members.
- Book visa appointments for students and staff members.
- Communicate with the GUC Berlin University branch to obtain necessary documents for

3. Booking Coordination and Negotiation:

- Handle flight and hotel booking requests, seeking the best available options and

negotiating with travel agencies to secure favorable rates.
- Maintain correspondence with the German embassy, prominent hotels, and travel

agencies to facilitate booking processes and resolve any issues that may arise.

4. Administrative Support:

- Maintain and update the travel office database, ensuring accuracy and completeness of

student and staff records.
- Handle all administrative tasks and inquiries related to travel arrangements.
- Perform presentations for new students and travelers, offering guidance and information

on travel procedures, requirements, and expectations.

5. Additional Duties:

- Manage student database and enter relevant data accurately and efficiently.
- Communicate necessary updates and information to students participating in university
- related trips.

Job-related Skills:

- Language Skills:
Arabic - Fluent (Written & Spoken)

English - Fluent (Written & spoken)

German is an asset
- Administrative Skills
- Interpersonal Skills


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