Office Manager

1 week ago

Qesm Heliopolis Cairo, Egypt YBA Architects Full time

YBA Architect

WE ARE EXPANDING

location: Sheraton - Heliopolis

Title : Office Manager

Company Description

Yasser Al Beltagy Architects (YBA) is a full-service architecture, urban, landscape, and interior design firm based in Cairo, Egypt. Led by founder Yasser AL-Beltagy, YBA has a rich portfolio of over 1300 projects, including residential, public, corporate, educational, cultural, and commercial buildings. The firm has a strong emphasis on ethics, client privacy, and providing the best services.

Position Summary:

The Chairman Office Business & Operations Manager acts as the strategic and operational backbone of the Chairman's Office, ensuring seamless coordination between the Chairman, internal departments, and external stakeholders.

This hybrid role combines executive-level business management, administrative leadership, and strategic project oversight, supporting both the day-to-day operations and the long-term goals of the organization.

Key Responsibilities:

Strategic & Business Management:

  • Serve as the primary liaison between the Chairman and executive leadership teams to ensure alignment on key initiatives and strategic priorities.
  • Oversee implementation and tracking of business objectives, KPIs, and strategic decisions.
  • Prepare executive reports, presentations, and briefing materials for internal and external meetings.
  • Support in evaluating business opportunities, partnerships, and potential ventures.
  • Coordinate business reviews and follow up on strategic actions to ensure timely execution.

Office & Operational Management:

  • Manage the daily operations of the Chairman's Office, ensuring efficiency, professionalism, and confidentiality.
  • Oversee administrative activities, office logistics, and documentation systems.
  • Coordinate the Chairman's calendar, meetings, travel plans, and events.
  • Supervise administrative staff and ensure smooth workflow within the office.
  • Act as a key communication channel between the Chairman's Office and internal/external parties.
  • Handle correspondence, approvals, and task follow-ups with accuracy and attention to detail.

Executive Support & Governance:

  • Prepare meeting agendas, minutes, and follow-up reports for the Chairman.
  • Maintain confidentiality of sensitive information and support decision-making processes.
  • Ensure that all directives and instructions from the Chairman are executed efficiently across departments.
  • Support board-related communications and assist in governance documentation when needed.

Qualifications & Skills:

  • Bachelor's degree in Business Administration, Management, or related field (MBA preferred).
  • 8+ years of progressive experience in executive management, office administration, or business operations (preferably within a corporate or group setting).
  • Strong business acumen, analytical skills, and ability to handle multiple priorities.
  • Excellent command of English and Arabic (spoken and written).
  • Proven leadership, communication, and problem-solving abilities.
  • High level of discretion, professionalism, and organizational discipline.

How to Apply:

Send your updated resume: -

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