Personal Assistant

2 weeks ago

محافظة القاهرة, Egypt Bosch Group Full time

**Company Description**
Robert Bosch Egypt is a growing company of the Bosch Group located in Cairo, Egypt. We operate in the business divisions Mobility Aftermarket, Power Tools and Security Systems.

At Bosch, we shape the future by inventing high-quality technologies and services that spark enthusiasm and enrich people’s lives. Our promise to our associates is rock-solid: we grow together, we enjoy our work, and we inspire each other.

Join in and feel the difference.
**Job Description** Office Management & Administration**
- Assisting the General Manager to work effectively by organizing and prioritizing the tasks in the country including organizing appointments, meetings (Internal, and external), travel arrangements, preparing power point presentations.
- Preparing information for meetings, appointments, presentations etc and follow up inward and outwards request for information, outstanding reports.
- Liaising with internal (German Headquarters, Africa Management Team) and external stakeholders
- Reporting accounting information to external accounting council.
- Initiating purchasing and payment requests.
- Ensuring relationship with the departments of central functions at Robert Bosch Africa North (purchasing, human resources, finance, controlling, IT, compliance)
- Supporting in house and external events (Team buildings, conventions)
- Creating invitation letters for the supporting functions.
- Handling the office supplies for RBEG.

**Legal & Compliance Oversight (RBEG Focus)**
- The focal contact for the legal service provider/lawyers with the legal documentation, General assembly of meetings, contracts, and regulatory filings.
- Receive and document SLA’s with different parities and coordinate their signatures and follow up on their amendments if needed by legal.

**Financial Governance**
- Pre-approve all RBEG cost-center expenses prior to GM sign-off, ensuring compliance with budgets and financial policies.
- Monitoring the expense claims for irregularities, providing actionable reports to the GM to optimize fiscal discipline.

**Crisis Management**
- Support the GM to lead rapid response to Audits, legal, financial, or operational emergencies, ensuring timely and effective solutions.

**Stakeholder Diplomacy**
- Support the GM manage relationships with partners, and internal executives, fostering strong, long-term collaborations.

**Qualifications**
- Bachelor Degree of Business Administration or equivalent.
- 5 - 7 solid years of Experience in Office Administration/management.
- Strong time management skills.
- Good working knowledge of MS office (PowerPoint, Word, Excel)
- Fluent in English & Arabic.
- Ability to communicate effectively both internally and externally with high attention to details.
- Ability to work independently and as an integral member of a team.
- Ability to work in a fast-paced environment, with high degree of accuracy and reliability.
- Strong attention to details with excellent organizational background.
- Analytical, structured, curious with high curiosity and learning orientation.

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