Personal Assistant
4 weeks ago
Founded by Michael Lahyani in 2005 as a magazine (Al Bab World), Property Finder today is a single technology platform and brand across multiple countries in the MENA region. We offer the most advanced tools and best-in-class user experience for homeseekers, real estate brokers, and developers. Property Finder's most recent valuation secures our status among the Middle East's emerging unicorns, affirming a growth-oriented identity.
Over the years, we've expanded our operations to Bahrain, Egypt, Qatar, Saudi Arabia, and secured a strategic shareholding in Hepsiemlak, the leading property portal in Turkey. With over 600+ dedicated people in 6 regional offices, we facilitate more than 14 million monthly visits across our platforms, solidifying our position as a regional powerhouse in the proptech space.
As the pioneering portal for homeseekers in the region, we are on a mission to motivate and inspire people to live the life they deserve.
**Position Title**
Personal Assistant
**Reports To**
Egypt Managing Director
**Position Summary**
Personal Assistant will provide comprehensive administrative and organizational support to Egypt Management Team.
Personal Assistant will be responsible for managing complex calendars, travel arrangements, meeting coordination, and other high-level administrative duties. Serve as a key liaison and gatekeeper, demonstrating excellent judgment and communication skills.
**Key Responsibilities**
- Maintain extensive calendars for the Management Team, providing reminders as appropriate
- Arrange complex domestic and international travel, including bookings, itineraries, and logistics
- Screen appointments for appropriateness and urgency, and organize interdepartmental meetings
- Fully manage the Management Team's calendar based on given guidelines
- Demonstrate impeccable phone skills with a focus on accuracy and good judgment
- Organize travel schedules and reservations for the Management Team, visitors, and delegations
- Maintain a comprehensive travel plan for the Management Team up to 1 year in advance
- Prepare for and follow up on All Hands/Town Hall meetings in Egypt
- Follow up on urgent items to ensure timely handling
- Prepare meeting and conference materials for the Management Team
- Review financial requests and ensure all procedures are followed
- Consolidate vacation plans for direct reports to facilitate coordination
- Set up new hires with necessary equipment, accounts, and workspaces
The Person
**Desired Qualifications**
- 3-5 years of experience in an administrative or project management role
- Fluent in English
- Excellent communication, organization, and prioritization skills
- Proficient in G Suite (Gmail, Spreadsheets, slides,) and Microsoft Office (Word, Excel, PowerPoint)
- Ability to handle multiple tasks simultaneously
- Strong attention to detail and a proactive, solution-oriented mindset
**Our promise to talent**
We encourage our people, called creators, to move fast, to be bold and offer them countless ways to make an impact in a fast-growing and talent-centric organisation.
Our goal is to ensure that our people find their time at Property Finder a rewarding experience where the company’s growth also means personal growth.
Overall it is a place **for you to be your best self.**
**Property Finder Principles**
- Move fast and make things happen
- Data beats opinions
- Don’t confuse motion with progress
- Failure is success if we learn from it
- People over pixels
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