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Assistant Facilities Manager
3 weeks ago
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
- Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.
- Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.
- Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.
- Managing internal moves within the building with the Facilities Manager.
- Working with Facilities Manager and Moves and Changes team to maintain floor plans.
- Assisting in setting up in house and external events as and when required.
- Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arrange for repairs to be carried out.
- Supporting the Office Service Coordinator as and when required regarding vendor management and Soft Service Support.
- Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.
- Upkeep and review of Manuals, Handbooks, Guidance notes etc.
- Cover Receptionist Role & Responsibilities when required
- Understand primary responsibilities of Meeting and Evens and support M&E Specialist when required
- Manage day to day mail room operation, deliveries, enquiries, etc.
- Be aware of basic procedures, courier suppliers and all external key contacts.
- Manage mail related supplies stock and place order when needed.
- Other tasks and duties as required.
What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
