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Assistant to Chief Executive Officer

7 months ago

مصر, Egypt EELAF Full time

As a Personal Assistant, you will be at the heart of a business or organization. Working alongside your manager, you will prove invaluable in helping support them with the day-to-day running of the business with administrative and secretarial work.

Duties to the executive;
- Someone who is not afraid of make decisions and can step up to help in any environment and confidently communicate on the manager behalf.
- This position involves high level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion, judgement, and confidentiality.
- Organize and maintain communications on behalf of your manager.
- Act as the main point of contact for the executives (his gateway)
- Screen incoming calls and determine the level of priority, while using caution in dispensing information
- Typing, compiling, and preparing reports, presentations, and correspondence
- Support an Executive with meeting preparation and take minutes
- Maintain complex and detailed calendars
- Oversee scheduling, including arranging accommodations and travel managing itineraries and setting up team meetings
- Client and vendor relationship management on behalf of the executive
- Organizing the manager’s personal commitments including travel or childcare.
- Cover home or personal life maintenance tasks, such as ensuring MOTs are up to date or hiring cleaners
- managing household staff
- Keeping track of doctor’s appointments, sports practice, schedules, recitals, and other events
- Take care of time-consuming tasks like grocery shopping and calendar management, freeing up your time to do what you enjoy.
- Execute other tasks as assigned by executive like picking up orders, arranging personal appointments, etc.
- Executing all kinds researches requested by the executive.

Office Management;
- Overseeing general office operation.
- Supervising and mentoring our office staff and delegating assignments to ensure maximum productivity.
- Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
- Purchasing office supplies and equipment and maintaining proper stock levels.
- Producing reports, composing correspondence, and drafting new contracts.
- Creating presentations and other management-level reports.
- Develops and carries out an efficient documentation and filing system
- Process invoices and T&E expense claims for team members
- Implementing and maintaining procedures /administrative systems
- Meet and greet visitors at all levels of seniority.
- Plan in-house or of-site activities like parties, celebrations, and conferences
- Take care of office management duties such as ordering filing systems and keeping track of office equipment and supplies.
- Reporting, research, and purchasing for executive and company
- Maintain the office condition and arrange necessary repairs
- Website management, social media platforms management, Copywriting and content management, and EELAF communications.
- Executive team support related to customer service, contracts, etc.
- Organize all aspects for offsite conferences and external events including catering and transportation
- Execute other tasks as assigned for support the team members.

Qualifications and required skills:

- Bachelor's degree or equivalent
- not less than 5 years of experience as an office manager and PA.
- Office management experience.
- Ability to handle multiple tasks while staying organized
- Ability to travel
- Decision Maker
- Business Writing skills.
- Professional discretion
- Efficiency
- Well-developed time management skills
- Strong organizational and communication skills
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

**Salary**: E£12,000.00 - E£20,000.00 per month

Ability to commute/relocate:

- Cairo: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- what is your expected salary range ?