Office Executive
3 days ago
**Company Overview**:
We are seeking a highly organized and proactive Office Executive to efficiently manage the day-to-day operations and provide executive assistance to our Executive Manager in various facets of our business, including operations, logistics, public relations, marketing, and sales.
**Key Responsibilities**:
(Reporting directly to the Executive Manager)
- Office Operations:
Oversee day-to-day office activities, including communication, company documents, expenses, supplies invoices, export documentations, and logistics.
- Document Preparation:
Prepare and edit business correspondence, reports, memos, charts, tables, graphs, plans, and presentations with precision and professionalism.
- Meeting Management:
Plan and schedule meetings and appointments, ensuring efficient time management for the executive team.
- HR Administration:
Assist in HR administration activities and recruitment processes, ensuring compliance with office policies and procedures.
- Travel Arrangements:
Accountable for executive manager and team travel arrangements, optimizing efficiency and cost-effectiveness.
- Guest Welcome:
Take responsibility for guests' welcome preparations, ensuring a positive and professional impression.
- Customer Service:
Provide quality customer service, maintaining a high standard of professionalism in all interactions.
**Desired Profile**:
- Smart and friendly personality.
- Elegant, confident, and punctual with attention to details.
- 3-5 years of experience in operations, logistics, and import-export documentations.
**Skills**:
- Time management and ability to work independently.
- Excellent writing and presentation skills.
- Outstanding communication and problem-solving abilities.
- Computer literate, especially in MS Office programs, Adobe (professional level), and proficiency in MS Project, MS Excel, CRM, SPSS, and social media.
**Languages**:
Bilingual (Native Arabic and fluent English; French is a plus).
**Education**:
Bachelor’s degree in operations and logistics or business management. MBA is a privilege.
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