Administration Associate G6, Wfp Regional Office in

3 days ago

Mansoura, Egypt World Food Programme Full time

**.**:
**TERMS AND CONDITIONS**:

- **JOB TITLE**: ADMINISTRATION ASSOCIATE
- **TYPE & LEVEL OF CONTRACT**: FIXED TERM / G6
**- DURATION & START DATE**: 1 YEAR - RENEWABLE
- **UNIT/DIVISION**:ADMINISTRATION
- **DUTY STATION (CITY, COUNTRY)**: REGIONAL BUREAU IN CAIRO (RBC), CAIRO, EGYPT

**ABOUT WFP**:
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world **achieve Zero Hunger** in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

**WHY WORK AT WFP?**

**SAVING & CHANGING LIVES ❤**:

- Make a difference the world will notice._
We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.

**GLOBAL COMMUNITY**:

- Build bridges that unite people across the world._
Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives.
How we deliver our mission in deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels.

**UNLIMITED POSSIBILITIES**:

- Unlock possibilities you never thought you'd find._
WFP goes anywhere it is needed and does whatever it takes to get the job done.

**LIFE-CHANGING EXPERIENCE**:

- Reach beyond yourself and discover your true potential._
WFP offers the kind of life-changing experiences you’re unlikely find in many other organizations.

**Join us to make a difference**
**Watch this video to know more about us**

**JOB PURPOSE**:
To support the administrative operations within the Regional Bureau in Cairo, through coordinating and controlling a full range of administrative services in the areas of Asset Management, Protocol and Events Management ensuring accurate implementation of WFP policies and procedures and further ensures that these services are delivered and maintained effectively in a customer centric manner.

**KEY ACCOUNTABILITIES (not all-inclusive)**:

- Verify resource requirements in the area of responsibility (assets management, events management and protocol services), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services
- Assist Admin Officer in planning and monitoring regional exercises and support the regional role of the Regional Bureau through providing support and guidance to various Country Offices in areas of work as required
- Contribute to the development and update of administrative process including the Standard Operating Procedures to guide delivery of services within the areas of responsibilities
- Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources
- Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required
- Coordinate on implementation and monitor progress of already planned projects within the regional office and on a regional level
- Plan, organise and execute high end quality events, working closely with colleagues and external partners to ensure smooth flow of operations and the delivery of an exemplar customer centric experience
- Identify evolving needs, gaps and recommend changes in the Administration procedures in the areas of responsibilities to support improvement
- Provide training and guidance to staff in interpretation of administrative policies and processes, as well as in the use of corporate systems to ensure consistency and efficiency of services provided to all clients
- Respond to a range of queries related to the provision of administrative services in order to resolve daily issues
- Perform other duties as required

**STANDARD MINIMUM QUALIFICATIONS**:
**Education**:
Completion of secondary school education, preferably supplemented by a university degree in Business/Public Administration, Commerce, Management or other related field.

**Experience**:

- Six or more years of work experience in general administration work.
- Direct experience in asset and event management and protocol services is highly desirable.
- Extensive experience with ERP systems is an added advantage
- Experience in project coordination and implementation with diverse stakeholders, and providing training to different audiences is required

**Knowledge & Skills**:

- Proficiency in MS Office (Word, Excel and PowerPoint)
- Ability to build relationships and effectively collaborate with a variety of individuals across functions and from different backgrounds
- Strong analytical skills with high attention to detai

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