Administration Specialist

4 days ago

Mansoura, Egypt Espace EG Full time

**Responsibilities**:

- Organizing and coordinating administration duties and office procedures.
- Tracking stocks/inventory of office supplies and placing orders when necessary.
- Managing the petty cash and sending a monthly report of it to the finance dept.
- Maintaining and repairing all infrastructures, landlines, electricity, lightning and air conditioning issues.
- Communicating with relevant agencies to produce travel itineraries for business directors and employee events.
- Managing outgoing posts and recording data on special deliveries.
- Ensuring the frequent cleaning, hygiene and maintenance to maintain the company’s image.
- Supervising administrative staff (office assistants) and dividing responsibilities to ensure performance.
- Organizing and coordinating internal and external events/meetings.
- Organizing traveling arrangements for staff which includes; Visas, issuing tickets, hotel and transportation (local & abroad).
- Scheduling and attending meetings, creating agendas and taking minutes.
- Working closely with the HR and marketing team in the employer branding activities.
- Handling employee benefits that are provided by the company through the administration department such as: Prophet Mohamed birthday sweets for employees.

**Qualifications**:

- Bachelor degree preferably in a related field.
- 3+ years of professional experience in an administrative role.
- Proficiency in English.
- Written and verbal communication skills
- Attention to details
- Ability to work in teams
- Problem Solving skills
- Flexible team player willing to do what it takes to get the job done and adaptable
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
- Time-management skills

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