Office Manager

2 months ago


مصر, Egypt AKQA Full time

The office administration team plays a vital role in the efficiency of the agency's infrastructure, requiring a breadth of knowledge across financial planning, record keeping, physical distribution and logistics, touching all employees in our studios. Our administrators are responsible for ensuring that administrative activities run efficiently, providing structure to all employees throughout AKQA.

Office Managers at AKQA are responsible for ensuring that AKQA's office duties are completed efficiently and effectively. As the welcoming face of our studio, their role requires strong administrative experience and organisational diligence, as well as handling the hiring and resignation process.

Located on 6th of October City, ElShiekh Zayed at AKQA you will have access to on‐the job training in an exciting and creative environment. You'll be given full ownership of the Office Management tasks, must be great at multitasking and be ready to work in a fast-paced environment.

ROLE REQUIREMENTS
- Supervising all office administrators and their schedules
- Managing office expenditure and budgets, including petty cash
- Arranging weekly company breakfast and catering requirements for meetings
- Management and renewals of studio related legal documentation, i.e. trade licences, establishment cards, etc.
- Managing and monitoring company car usage (including fines, registration & renewals), utilities (electricity & telephone bill payments) and postal registration
- Preparing all employee related documentation, including salary certificates, no objection letters and employment certificates
- Updating the employee master sheet for the studio
- Arranging business travel for Management and monitoring approvals for employees' annual tickets
- Scheduling of meeting rooms for all employees
- Support with the screening of resumes for the open vacancies
- Responsible for preparing paperwork related to the social and medical insurance for all employees

QUALITIES AND CHARACTERISTICS
- Excellent organisational and time management skills
- Advanced knowledge of the Microsoft Office suite
- Ability to prioritise and delegate tasks
- Detail oriented with the ability to manage multiple tasks simultaneously
- Charismatic and warm personality with good communication skills
- Excellent written and verbal communication skills in English
- At least 2 years of experience in Office management or administration

AKQA is an Equal Opportunities Employer. We believe that diversity is vital to AKQA's ability to provide our clients with the best recommendations and are committed to fostering a varied and inclusive work environment. Your race, colour, ancestry, religion, gender, gender identity, national origin, sexual orientation, age, marital status, disability or veteran status have no bearing on our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.



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