Eg - Residence Manager (Eo)

4 weeks ago

مصر, Egypt Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities) 1

The **British Embassy** in **Cairo** is looking to recruit a **Residence Manager**,** **job grade Executive Officer (EO).

The Residence Manager will be responsible for ensuring that events are planned for appropriately and the resources required to deliver are in place, or procured in accordance with UK Government procurement best practice, regularly seeing and achieving value for money while ensuring the best possible service.

**Roles and responsibilities**:

- You will directly manage the Head of Housekeeping and the Residence Chef and quality assure the performance of all other staff within the Residence. You will be responsible for recruitment and supporting the wider team with Learning and Development opportunities.
- You will ensure that all staff fulfil their obligations as detailed within their individual job descriptions. You will work Closely with Head of Housekeeping to ensure that rosters are fair, and that any and all overtime is justified and proportionate. You will manage planned leave or sick absences, arranging cover where required, while ensuring all absences are recorded fully on the HR and Finance systems.
- You will manage a small imprest for essential cash purchases, ensuring that all expenditure is accounted for in a timely and compliant manner. You will work with the Finance Team to ensure accurate forecasting for future expenditure.
- You will be responsible for procuring any additional goods or services required specifically within the Residence, ensuring that HM Government procurement principles are followed, and that all such purchases are transparent and offer value for money. You will develop your own network of varied suppliers and service providers
- You will be responsible for ensuring the safety of the Government Art Collection, retaining careful records and inventories, and ensuring items are held/maintained in accordance with UK Government Rules. You will also be responsible for retaining and regularly reviewing/updating general inventories furniture and other high value item inventories and ensuring that records are being managed appropriately.
- You will ensure that all Health and Safety measures are being followed within the Residence, by staff, visitors and external contractors, to protect staff and property from harm. You will be a member of the Post Health and Safety Committee.
- You will liaise with the Estates Manager, Clerk of Works and Technical Works Supervisor to identify issues and plan/deliver maintenance, renovation and refurbishment works as necessary.
- Working with the Embassy Events Manager, the Ambassador’s Personal Assistant and lead event staff, to oversee the professional organisation of Residence events; ensuring that streamlined “booking” systems are in place and that this system is clearly communicated and followed. Managing the Residence “events calendar” and supporting colleagues in the organisation and delivery of internal and external events.
- Maintaining overall management of the use of the Residence by visiting Ministers and other VIPs. Ensuring that their accommodation and dietary requirements are met.
- Support the delivery of income generating (IG) events. Review and update event guidance/policy as necessary and ensure user-friendly and efficient event procedures are in place, which offer the greatest value for money, using appropriate internal and external resources as required.
- Ensure the set-up and furnishings for events within the residence are in keeping with the style of the rooms. This requires an eye for detail, including design including the overall look with regard to flowers, lighting and furnishings, ensuring that the experience of the guests is to the highest standard with the residence looking its best.
- The above list is not exhaustive and the jobholder will be required to be flexible and take on other ad hoc tasks as required. The job description may be reviewed to meet changes in business needs._

**Key behaviours**:

- ** Leadership**:

- Show pride and passion for public service. Create and engage others in delivering a shared vision. Value difference, diversity and inclusion, ensuring fairness and opportunity for all.
- ** Managing a Quality Service**:

- Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
- ** Making Effective Decisions**:

- Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.
- ** Delivering at Pace**:

- Take responsibility for delivering timely and quality results with focus and drive.
- ** Communicating and Influencing**:

- Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses and opinions of others.
- ** Working Together**:

- Form effective partnerships and relationships with people both internally and external

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