CEO Executive Assistant
17 hours ago
Do you want to join an international team working to improve the future of healthcare? Do you want to improve the lives of millions of people? Grifols is a global healthcare company which, since its foundation in Barcelona in 1909, has been working to improve the health and well-being of people all over the world. Our four divisions - Bioscience, Diagnostic, Hospital and Bio Supplies - develop, produce and market innovative medicines, solutions and services in more than 100 countries and regions.
**Role**:
Perform a wide variety of administrative duties of a highly confidential and sensitive nature. Provide assistance including arranging meetings, taking minutes of meetings, booking travel arrangements, managing communications and others.
**Responsibilities**:
- Attend Board and Committee meetings as required or requested.
- Record written minutes of the meetings and prepare them for follow up on required actions to be executed by assigned/concerned personnel’s.
- Track and consider issues arising from discussions that should be raised with the full Board or another Committee. This includes close follow-up on time-sensitive issues.
- Maintain up-to-date paper and electronic records including Board packs, approved Board and Committee minutes, Board resolutions, new Board and Committee Member documents, and annual Board of Directors changes.
- Provide administrative support including, but not limited to, disseminating information to Board Directors, maintaining Board records, overseeing the resolution process, and developing the draft annual Board and Committee calendars.
- Work with legal counsel in preparation of required documents in connection with Board and Committee meetings.
- Maintain cooperative effective working relationship with and act as liaison to the Board, employees, and members of the public.
- Research, extract, coordinate, and summarize information (confidential and non-confidential) on behalf of Board of Directors. Compose and prepare business letters, memos and reports.
- Responsible for legal proceedings such as elections, annexations, assessment districts, and public hearings.
- Make room arrangements for meetings and travel arrangements for the CEO and Board.
- Attend meetings outside of established working hours when necessary.
- Maintain confidential records and proper electronic and paper filing system to ensure proper office administration and record keeping.
- Maintain a proper and organized calendar, internal and external correspondence for the CEO to support optimum utilization of time and attention to priority.
- Ensure that all policies, procedures, processes and standard operating procedures are applied correctly and followed thoroughly to ensure a standardized process
- Act as the point of contact and manage communication between the executives and internal or external
**Academic Requirments**:
- Bachelor degree in Business Management, Administration or related discipline
**Experience**:
- Minimum 7 years of experience on an executive role.
**Computer Skills**:
- Professional use of computer and MS Applications.
**Languages**:
- Fluent written and spoken English and Arabic. Spanish is a plus.
**Personal Skills**:
- Excellent secretarial & Multitasking skills
- Excellent Planning and organizing skills
- Self-driven who is able to work with minimum supervision
- Flexible multitasker and can work under pressure
- Strong Time Management and Interpersonal Skills
LI-LS1
**Location**:EMEA : Egypt : Egypt**:EGTOLIP - Tolip El Narges-New Cairo**
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