Admin & Partnership Associate

3 days ago

مصر, Egypt OMS Full time

Critères de l'offre

**L'entreprise**: OMS

OMS

Description du poste
OBJECTIVES OF THE PROGRAMME

The "Partnerships" is one of three new programmatic "pillars" that make up the WHO/EMRO Department of Communications, Resource Mobilization and Partnership (CRP). The Vision for the CRP Department is "WHO is well resourced, actively engaged with partners and trusted as the lead, credible voice for health in the Eastern Mediterranean Region." This vision is co-enabled by the Partnerships Programme whose strategic objective is to "Ensure that WHO's external engagements are strategic, coherent, coordinated, transparent, risk managed and in the interest of the entire organization". The specific objectives of the Partnerships Programme are to: Explore Regional and Country Offices' potential areas for growing partnerships in coordination with WHO/HQ as relevant; Join and/or initiate, plan, develop, resource and closely mange partnerships; Monitor partnerships to regularly assess their value-added with regard to extending WHO/EMRO's technical reach; providing visibility and advocacy; generating resources and advise senior management to inform decision-making and oversight of partnerships.

DESCRIPTION OF DUTIES

Coordinate and supervise junior admin staff in PFH unit as and when required for close follow-up on all routine work to ensure full implementation of planned activities. Develop, monitor, and evaluate the unit's/programme biennial activity workplan(s) in GSM that identify the most effective interventions for delivering the outputs with consideration to value-for-money, equity, gender and human rights and appropriate risk mitigation activities. Monitor budget implementation of different awards and report monthly to the supervisor on the status of awards linked to PFH activity workplan(s)and PFH staff salaries embedded in the BC salary workplan. Ensure funds are distributed and budgeted as instructed, activities are timely implemented, initiate expenditure batch as and when instructed. Monitor awards expiry dates, alerts and advise the supervisor on alternatives as appropriate and liquidate obligations and undertaking reconciliation as required. Draft reports for supervisor for mid-year review and end of biennium assessment including key performance indicators (KPI), end of biennium report and output score cards (OSC). Provide resources breakdown in terms of human resources and implementation of activities, compile inputs from relevant staff, and ensure submission on deadlines. Initiate, process and follow-up on different transactions on e-workflow and GSM including procurement of goods and procurement of services for non-staff contracts such as Consultants, APWs, GES. etc. Verify obligating documents, cross-checking relevant information available from GSM or other on-line systems, ensuring the availability of funds, ensure obtaining necessary approvals and clearances of obligating documents, checking them for completeness, compliance and following-up on missing elements. Follow up with concerned parties on the receipt of deliverables, evaluation reports and finalization of payments. Maintain, update and expand the unit's different rosters for partners, suppliers, consultants and other relevant professionals. Follow up and coordinate with technical departments and other units including CRM to assure timely and compliant submission of documentations related to FENSA including processing of MOUs and Project collaboration agreements (PCAs).Initiate correspondence, finalize correspondence/reports for signature, prepare tables, graphs and PowerPoint presentations, take minutes of unit meetings which may be of a confidential nature within the assigned area of responsibility. Assess the urgency of programme matters and advise/guide on appropriate action related to submissions of unit's contribution and provide needed supporting materials. Prepare routine and ad hoc financial reports using GSM and other related sources of information to assist the supervisor in taking appropriate decisions and to ensure that funds are utilized optimally and timely. Provide full administrative support to the unit's intercountry meetings, trainings consultations etc, including assistance for the preparation of the rationale, issuing costing sheet, compile and process all necessary documentation. Draft selected sections of the meetings technical reports and compile comments and feedback of the unit technical staff and other experts/reviewers for finalization of the reports. Organize and follow-up all the administrative issues related to the travel of the supervisor and staff in PFH unit including GSM formalities.

REQUIRED QUALIFICATIONS
Education

**Essential**: Completion of secondary education supplemented by experience or training in related fields

**Desirable**: University degree in Administration, Communications, Marketing, or a related field.

Experience

**Essential**: At least eight years of experience in administration and/or

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