Administrative Assistant

3 months ago


القاهرة, Egypt Coptic Orphans Full time

**Administrative Assistant**

**Purpose of the Job**

To support the department's day-to-day operations. This position is responsible for handling various administrative tasks, coordinating meetings, and training events, managing schedules, and ensuring efficient communication within the team.

**Essential Functions and Responsibilities**

**Coordination**
- Assist in planning and organizing meetings, training sessions, workshops, and seminars.
- Coordinate logistics for meetings or training events, including booking venues, catering, and preparing materials and supplies.
- Track and record attendance, enrollment, and feedback for meetings and training programs.
- Facilitate communication between trainers, participants, and other stakeholders.

**Administrative Support**
- Provide administrative support to the manager and other team members.
- Maintain and update schedules, calendars, and databases.

**Data Management**:

- Take meeting minutes and assist in generating reports on training metrics and outcomes.
- Keep a record of all materials on SharePoint, including manuals, presentations, photos, videos, participant information, training schedules, and evaluation results.

**Budget and Inventory**:

- Record and track expenses to ensure that expenses are within the approved limits.
- Order and maintain inventory of supplies, materials, and equipment.
- Perform other duties as assigned by the manager.

**Required Education, Experience, Knowledge and Skills**
- Bachelor's degree in Business Administration or related field.
- 1 to 3 years' of related professional experience.
- Proficient in both written and spoken English.
- Proficiency in using Microsoft Office tools (Word, Excel, and PowerPoint).
- Strong interpersonal skills, with the ability to work with staff at all levels within the organization and external partners or vendors, all while maintaining a spirit of service.
- Ability to manage one's own time effectively; complete individual tasks on time.
- Proven high level of accuracy, attention to detail, and problem-solving skills.
- Demonstrated ability to work independently with mínimal direction, while also being a team player.

**Travel and Working requirements**
- Typical office environment such as walking, sitting, typing, using office equipment, and occasional lifting of boxes or luggage during travel
- Travel throughout Egypt may reach as much as 30% of the time.
- Working out of the official hours and on weekends may be required.



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