Senior Medical Administrative Assistant

4 weeks ago


القاهرة, Egypt French Consulting Full time

**_We are looking for individuals who want to join our Team with the Naval Medical Research Unit located in Cairo, Egypt_**
- ** Title: Senior Medical Administrative Assistant**:

- ** Location: NAMRU Facilities, Cairo, Egypt**:

- ** Start Date: 25 September 2024**:

- ** Job-Type: Full Time (40 Hours/week)**

**SUMMARY**

The Naval Medical Research Unit (NAMRU) is looking for professional support in the specialized areas of Administration and Supply/Warehouse Management.

**QUALIFICATIONS**
- Education: Bachelor of Arts in Business Management, Administration, Accounting, Finance, or a related field is required.
- Technical: Working knowledge of the use of audio and video streaming equipment and software. Customer service and Interpersonal communication are recommended. Incumbent should be sufficiently qualified so that training is only required to become familiar with NAMRU EURAFCENT procedures/policies necessary for performing all duties of this position.
- Langauge: Level III (speak/read/write) English proficiency and fluency (speak/read/Write) in Arabic.
- Knowledge of standard office procedures and customer service practices are required. Professional, working knowledge related to administrative duties and office management.
- Knowledge of computer programs including databases, Excel, Word, and Power Point.
- Knowledgeable of medical terminology.
- Knowledge of systematic filing systems for all correspondences and documents employing an electronic storage and retrieval system.
- Well-developed Interpersonal skills to deal with end work comfortably with American and Egyptian personnel are required.
- Excellent coordination skills.
- Ability to undertake assignments and complete work within established deadlines with minimum supervision is required.
- Excellent communication and customer service skills to communicate with the different DoD funding agencies and foreign government partners and academic Institutions and to provide logistic support.
- Must be organized and resourceful, able to meet deadlines.
- Has accounting background, able to generate and maintain tracking systems needed to track budgets, correspondence, tasking, and other actions items.
- Proficient In computer operation, software and databases (including word processing, spreadsheets, and presentation software), data management and analysts.

**THE DUTIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING**:
**Primary Tasks (95%)**
- Submit and track requests including transportation, access requests, overtime and purchase orders and travel settlement.
- Tracks all logistics related to shipping or receiving of shipments and custom clearances.
- Filing of administrative correspondence, time keeping, compile all human resources related actions as in evaluations and awards.
- Supports administrative functions of the NAMRU EURAFCENT administration department to include writing and editing of official administrative letters, agreements, reports; filing and records management; scheduling and communicating appointments; and reserve meeting rooms.
- Manage and track correspondence and action item routing.
- Manage and track tasking that come from higher echelons through their completion.
- Assist staff to complete travel request packages, travel vouchers, and trip reports.
- Assist in the tracking of all logistics related to shipping or receiving of Items and custom clearances.
- Submission and follow up on purchase orders.
- Compiling and preparing HR related actions for review and submission. Advising staff in completing their command check-in and check-out lists.
- Prepares detailed budget reports according to authorizations of sponsors, reviewing reports for completion according to instructions of sponsors, compiling and presenting quarterly and annual reports to sponsor, and reviews proposal budgets for accurate calculation.
- Prepares and reviews reports to internal and external agencies for completeness.
- Disseminates information and coordination of administrative support tasks.
- Assists in tracking the distribution of funds and in compiling spending plans for the different departments/divisions.
- Trains, mentors, and coaches new administrative assistants.

**Alternate Duties (5%)**
**RSD Admin Support**
- Serves as an alternate OPTAR holder (budget manager) for multiple science funds.
- Prepares manuscript and abstract submission packages, this includes compliance with journal/conference format and
- Instructions ensuring that all forms are complete, signature of all authors have been obtained, submission of the final revised copy to the journal, communicate editor's comment with PI.
- Solicits feedback from science PIs, coordinates and compiles weekly activity reports that are used to generate reports for NAMRU EURAFCENT immediate superior command.
- Assists in processing and routing all NAMRU EURAFCENT Ghana detachment protocols, contracts, manuscripts/abstracts and other requests as needed (Travel packages, purchase orders, etc.).
- C



  • القاهرة, Egypt French Consulting Full time

    **_We are looking for individuals who want to join our Team with the Naval Medical Research Unit located in Cairo, Egypt!_** - ** Title: Senior Administrative Assistant**: - ** Location: NAMRU Facilities, Cairo, Egypt**: - ** Start Date: 25 September 2024**: - ** Job-Type: Full Time (40 Hours/week)** **SUMMARY** The Naval Medical Research Unit (NAMRU) is...


  • القاهرة, Egypt Daleenda Full time

    Daleenda, a leading innovator in the technology sector, is on the lookout for a highly motivated Administrative Assistant to become an integral part of our dynamic team. This role is perfect for someone who is organized, detail-oriented, and capable of managing various administrative tasks that contribute to the seamless functioning of our office. **Key...


  • القاهرة, Egypt Knight Frank Full time

    **Overview** We are currently seeking a detail-oriented and organized Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members. **Responsibilities** - Prepare reports, agendas, and papers for meetings. -...


  • القاهرة, Egypt Coptic Orphans Full time

    **Administrative Assistant** **Purpose of the Job** To support the department's day-to-day operations. This position is responsible for handling various administrative tasks, coordinating meetings, and training events, managing schedules, and ensuring efficient communication within the team. **Essential Functions and Responsibilities** **Coordination** -...


  • القاهرة, Egypt Emerson Full time

    **Job Summary**: We are seeking a dynamic and proactive Senior Order Administrator who will play a crucial role in our Order Management team. As Order Administrator, you will be responsible for a broad variety of administrative and business support related tasks, working closely with Sales and reporting to the Order Management Manager. **In this Role, Your...


  • القاهرة, Egypt AccorHotel Full time

    **Company Description** Welcome to Sofitel Cairo Downtown, a new destination in the heart of Cairo, combining luxury, elegance, and French art de vivre, We are seeking an organized and efficient Engineering Administrative Assistant to join our team. In this role, you will provide crucial administrative support to our engineering department, ensuring smooth...


  • القاهرة, Egypt Giza Systems EG Full time

    Assist the Administration Manager in setting up the administrative strategy, policies and procedures, discusses them with the Facility & Admin Senior Manager for approval, and ensures their proper implementation. - Establish the Administration department daily, weekly, and monthly work plan. - Provide direct supervision for the Office Representatives,...

  • Senior IT Assistant

    1 week ago


    القاهرة, Egypt United Nations High Commissioner for Refugees (UNHCR) Full time

    Hardship LevelA (least hardship) - Family TypeFamily - Family TypeFamily - Residential location (if applicable)- GradeGS5 - Staff Member / Affiliate TypeGeneral Service Reason Regular > Regular Assignment - Remote work acceptedNo - Target Start Date2025-01-01 - Deadline for ApplicationsJanuary 20, 2025 - Standard Job Description Senior IT...


  • القاهرة, Egypt Medcloud Full time

    Responsible for maintaining and expanding network providers - manage providers' new contract cycle - Negotiate contract terms with internal and external business partners - Compare and revise providers' price list. - Review and update existing contracts - Analyze potential risks involved with specific contract terms - Stay up-to date with legislative changes...


  • القاهرة, Egypt Giza Systems Full time

    The Role - Assist the administration manager in setting up the administrative strategy, policies and procedures, discusses them with the facility & admin senior manager for approval, and ensures their proper implementation. - Establish the administration department daily, weekly, and monthly work plan. - Provide direct supervision for the office...

  • Office Administrator

    2 weeks ago


    القاهرة, Egypt Fugro Full time

    Employee Well Being Administrator coordinates and oversee all office activities. Ensure adherence to relevant company procedures and policies coordinate and participate in office space planning, maintenance and renovations when necessary, in addition to managing the medical coverage scheme. As well as Supervising Housekeeping staff, and supervising the...


  • القاهرة, Egypt Emerson Full time

    **Business Administrator**: **Job Summary**: In Emerson We concentrate on the most complex, profound challenges facing the world in the process, industrial, commercial and residential markets. Our global talent, best-in-class technologies and core platforms deliver value across a range of industries and sectors. With us, you can always Consider It...


  • القاهرة, Egypt Envision Employment Solutions Full time

    Envision Employment Solutions is currently looking for a Senior SQL Database Administrator for one of our partners, a global leader in consulting, digital transformation, technology, and engineering services. This position requires flexibility to work on US times and flexibility to travel abroad when needed. **Requirements**: - 8 to 10 Years of relevant...


  • القاهرة, Egypt First capital Investment Full time

    Key Responsibilities: - Manage the CEO’s calendar, arrange meetings, and resolve scheduling conflicts. - Prepare meeting agendas, take accurate minutes, and share updates with relevant parties. - Coordinate interviews and meetings using platforms like Zoom. - Oversee office supplies, petty cash, and ensure a hygienic workplace. - Welcome clients and...


  • القاهرة, Egypt Allianz Partners Full time

    **Over view** The Medical Claims - Officer will provide quality service to clients, promptly and effectively assesses and process OP claims according to operations set standards **Main responsbilities/ what to do** Manages routine daily claims administration work. Coordinates work flow & meet deadlines. Evaluates OP claims with regards to...


  • القاهرة, Egypt Rawaj - Human Capital Management Full time

    Leverage your abilities and join the dynamic team of a leading company specializing in **the Oil & Gas **industry in Maadi, Egypt.** As a** Senior Administration Officer** oversee and manage the administrative functions within the organization. you must have extensive experience in administration, strong organizational abilities, and the capability to...


  • القاهرة, Egypt AccorHotel Full time

    **Company Description** "Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless...


  • القاهرة الجديدة, Egypt Top Life Medical Center Full time

    مطلوب محاسب خبرة لمركز طبي في التجمع الخامس We are seeking a an accountant with prior experience in medical center to join to join our dynamic team. Location : The 5th Settlement - New Cairo, Egypt. **Responsibilities**: - To facilitate smooth interaction between the team members and nursing administration Maintain...


  • القاهرة, Egypt MOVENPICK Full time

    **Company Description** Mövenpick Hotels & Resorts, part of the Accor group, is a renowned hospitality brand celebrated for its unique blend of Swiss heritage, culinary excellence, and sustainable practices. Founded in 1987, Mövenpick has grown into an international hotel chain with properties spanning Europe, Africa, Asia, and the Middle East. Each...

  • Order Administrator

    1 week ago


    القاهرة, Egypt Emerson Full time

    **Order Administrator - Egypt** Emerson is a global leader in technology and engineering, driving innovation to bring value for customers and shareholders. With our focus on the core business platform, Automation Solutions, we are well-positioned to meet the challenges of a dynamic and unpredictable marketplace. We are currently seeking an Order...