Office Administrator

1 day ago

Cairo, Egypt Integrant Full time

We Are Hiring Integrant is looking to hire an "Office Administrator" who is responsible for administrating and managing our headquarters at Maadi. **Job Description**: - Managing the administration and facilities requests sent by the ticketing system related to cleaning, buffet needs, stationaries, medical refunds, main maintenance, and any other related requests - Organizing files, such as maintenance visits and building supplies documents - Managing all the cycle for the employees’ access cards from printing to delivery - Supervising members of the administrative staff on office daily requirements, such as water bottles, drinks, etc. - Handling the Medical Insurance related matters, such as refund, solving employee’s medical cases, following-up on bank transactions and delivery of medical cards - Preparing monthly maintenance reports if required. - Organizing any employees’ gifts and dealing with shipment companies till delivery - Supporting in building maintenance matters, such as Elevators, Air Conditioners, Plumping, Electricity, etc. - Coordinating workshops, events, and staff meetings requirements such as ordering snacks, preparing setups, following up on meeting rooms availability for the requests - Supervising the security employee tasks, such as following Coronavirus Precautions - Tracking and replacing company supply as necessary (stationeries, printers’ cartridge, and office supplies) - Handling the inventory consumption - Receiving any invoices, bank cards, medical cards, shipments and handling it with the right department - Handling local purchase and maintenance per requests - Collaborating with other internal departments like Finance, HR, Purchasing etc. in relevant duties for smoother operations - Handling cleaning staff by: 1. Scheduling their shifts and how they work 2. Auditing 3. Their attendance 4. Performance - Offering high-quality in following the maintenance complaints **Requirements**: - Bachelor’s degree from a related university - 2+ years of Experience - Excellent Interpersonal and time management skills - Excellent organizational skills - Attentive to the detail - Good English skills - Excellent written and verbal communication skills - Excellent Customer Service Skills - Strong Microsoft office skills - Be flexible with working hours when necessary - Problem Solving Skills - Team player as well as ability to work independently and efficiently in a fast-paced environment

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