Admin Coordinator
3 days ago
**Job Purpose**:
Fulfill company & staff administrative needs in terms of material production & admin purchases, while managing payments and controlling expenses vs budget.
**Duties & Responsibilities**:
**Admin Role**
- Follow administration processes including invoicing, orders recording, payments & expenses handling and related documentation for the department.
- Responds to department inquiries and requests from subsidiaries
- Update regularly the store archiving plan (Maadi in & out files)
- Update & Extract data from archiving system (laser fiche)
- Receive Admin requests from admin help desk and respond to queries accurately & timely.
- Supervise and analyze payments expenses & report monthly deviation.
- Manage Car Licenses & insurance renewal.
- Coordinate with Security team in Adabeya to issue required port permits for visitors & vehicles (for both staff and guests).
- Monitor stationary stock levels in all company sites and handle replenishment.
- Follow up on office maintenance and contact concerned parties: electrician, carpentered. in all office branches.
- Monitor canteen, administrative & cleaning supplies in all branches.
- Carry out administrative duties of the department to fulfil the needs of all employees.
- Follow up on messengers/ drivers missions progress.
**Production & Purchasing role**
- Issue purchase requests and the following procedures.
- Collect and review quotations on regular basis to select & filter suppliers.
- Negotiate with suppliers to achieve the most competitive price rates.
- Issue POs and review deliverables based on the approved POs.
- Provide samples to the concerned department according to their requests.
- Relay production specs required by concerned dept. to suppliers.
- Update department suppliers database and handle suppliers contract renewal.
- Update the suppliers evaluation records on monthly basis.
**Reporting**
- Submit budget variance report, car assets report, suppliers evaluation report.
**Travel Arrangements**
- Book flights ticket of the requested date with competitive price rates
- Handle local travel (car rental and required permits)
- Follow up on travel agencies, employees & concerned airlines when needed especially during problems to ensure the all travel arrangements is up to the prescheduled plan.
**Requirements**:
- 2-4 years of total relevant experience.
- Knowledge of ERP Systems is a plus.
- 1-2 years of experience in production.
- Previous experience with Budgeting.
- Good knowledge of dealing with Local and international vendors.
- Ability to set up and organize database and Spreadsheets.
- Ability to efficiently use MS Office (Word/ Excel/ PowerPoint)
- Bachelor's degree or equivalent.
- Knowledge of MS Office, with a particular focus on MS Excel.
- Excellent command of English (Spoken & Written).
-
Project Coordinator
3 weeks ago
مصر, Egypt 1st Talent Full timeWe are hiring Office Manager / Executive Secretary / Project Coordinator (Part Time) with recruitment / HR experience, to work remotely **Requirements;** - She must have 5+ years of experience working as Executive Secretary / Admin / HR / Office Manager / Project Manager - Having experience in Recruitment OR HR - Has experience in catering/ restaurants /...
-
Proposal Coordinator/office Admin
3 weeks ago
مصر, Egypt On-Hire Full time**GENERAL PURPOSE** A leading Maritime company in the offshore oil & gas services is seeking a Proposal coordinator/Office admin to Provide the administrative support and coordination for Company different sectors related to proposals and offers submission. **MAIN RESPONSIBILITIES** - Receive & Respond to clients solicitation of interest in upcoming...
-
Admin Executive
3 weeks ago
مصر, Egypt FlapKap Full timeFlapKap is a dynamic and fast-growing startup that provides financial support to digitally-native businesses in the Middle East and Africa. We are seeking an experienced and highly organized Admin Executive to join our team. As an Admin Executive, you will play a crucial role in ensuring the smooth and efficient operation of our office. You will handle a...
-
Communication Admin Assistant
3 days ago
مصر, Egypt Nestle Full time**POSITION VACANCY** **Communication Admin Assistant** **POSITION SNAPSHOT** Location: Cairo, Egypt Company: Nestlé Egypt Full-time *** As the Communication Admin Assistant, you will act as the Corporate Affairs & Sustainability Director’s right hand and will coordinate, manage, and update her day-to-day schedule amongst other key deliverables....
-
Admin & HR Specialist
19 hours ago
مصر, Egypt Julphar Full timeJob Title: Admin & HR Specialist Division: Julphar Egypt Country: EGYPT Work Location: Egypt Job Type: Admin & HR Specialist Employment Type: Full Time Employment (Limited Contract) Purpose: Job Summary/Main Purpose - Managing all office / admin / personnel daily tasks. - Works directly with the General Manager, also providing ad-hoc support to other...
-
Project Admin
2 weeks ago
مصر, Egypt Kone Full timeKONE is committed to fostering a great work culture and inspiring the highest standards of quality and efficiency from the team putting our people first and creating a workplace that nurtures collaboration, diversity, growth, and wellbeing. We are looking for a dynamic Project Admin who will report to the Delivery Operations Manager and be based in Cairo,...
-
Executive and Personal Support Admin
3 weeks ago
مصر, Egypt Target Recruitment & HR Solutions Full time**Job Title**:Executive and Personal Support Admin. **Job Location**: Borg El Arab. **Company’s Category**: Multinational Company. **For a Multinational Company Located in Borg El Arab, an “Executive and Personal Support Admin” is urgently needed.**: - Support management with an active calendar of meetings, events, and appointments. - Continuously...
-
Facilities & Admin Manager
2 weeks ago
مصر, Egypt IntouchCX Full timeAbout IntouchCX IntouchCX is a global leader in customer experience management, digital engagement, and AI and automation solutions. We immerse ourselves in your world with curiosity, creativity, and innovation to deliver exceptional results. For over 20 years, we have scaled with soul to become a disruptive industry leader by building trusted long-term...
-
Po1 Licensing Admin, Data
3 weeks ago
مصر, Egypt PepsiCo Full time**Auto req ID**: 284438BR **Role**: - Managing Admin, data & finance executives on accurate financial reporting & administration between team, licensing supervisors, finance department, sales, insurance & head of licensing. **Accountabilities**: - Ensure establishing database of 4000+ company owned vehicles (Sales, Deployment and private) nationwide -...
-
Facilities & Admin Manager
2 weeks ago
مصر, Egypt IntouchCX Full timeAbout IntouchCX IntouchCX is a global leader in customer experience management, digital engagement, and AI and automation solutions. We immerse ourselves in your world with curiosity, creativity, and innovation to deliver exceptional results. For over 20 years, we have scaled with soul to become a disruptive industry leader by building trusted long-term...
-
Hub Admin
3 weeks ago
مصر, Egypt Save the Children Full time**Title**:Hub Admin**Type of Contract**: FTA**TEAM/PROGRAMME**:Refugees and Migrants Program.**LOCATION**:Nozha Hub/Ain Shams area -Cairo.**GRADE**: 6**CONTRACT LENGTH**:5 months with possible extension based on Project extension.**Child Safeguarding**: Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once...
-
Admin Assistant
2 weeks ago
مصر, Egypt NOKIA Full time**Come create the technology that helps the world act together** Nokia is committed to innovation and technology leadership across mobile, fixed and cloud networks. Your career here will have a positive impact on people’s lives and will help us build the capabilities needed for a more productive, sustainable, and inclusive world. We challenge ourselves...
-
Admin & Logistics (Clearance) Executive
2 weeks ago
مصر, Egypt Pillars Consultancy Full timePosition: Admin & Logistics (Clearance) Executive Location: 6th of October, Egypt Reporting Hierarchy: Country Manager **Job Brief**: As one of the leading distributors, THE COMPANY relies on the efficiency and effectiveness of supply chain and warehouse operations. We consider each of our warehouses to be a well-oiled machine, driven by a customer-centric...
-
Admin Assistant
2 weeks ago
مصر, Egypt ArpuPlus Full timeOrganize and schedule meetings and appointments. - Produce and distribute correspondence memos, letters, faxes and forms. - Order office supplies. - Submit and reconcile expense reports. - Provide general support to visitors. - Prepare and monitor invoices. - Ensure operation of equipment by completing preventive maintenance requirements; calling for...
-
Admin Assistant
3 weeks ago
مصر, Egypt Arpu Telecommunication Services Full timeJob Responsibilities: - Organize and schedule meetings and appointments. - Produce and distribute correspondence memos, letters, faxes and forms. - Order office supplies. - Submit and reconcile expense reports. - Provide general support to visitors. - Prepare and monitor invoices. - Ensure operation of equipment by completing preventive maintenance...
-
Executive Secretary
3 weeks ago
مصر, Egypt 1st Talent Full time**Executive Secretary / Project Management Officer / Project Coordinator With Marketing Background** For IMMEDIATE Hiring An "Executive Secretary OR Project Management Officer OR Project Coordinator" with Marketing Experience" -PART TIME- to work remotely from anywhere, **Requirements;** - She must have 3+ years of experience working as Executive Secretary...
-
Admin Assistant
3 weeks ago
مصر, Egypt Al-Futtaim Full timeEstablished in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more...
-
Professional - Admin Support
4 weeks ago
مصر, Egypt Sutherland Full timeSutherland is seeking an attentive and goal-oriented person to join us as a **Professional - Admin Support**. We are committed in creating a dynamic work environment that is professionally challenging and personally rewarding. Our team is composed of goal-oriented and strategic-thinking individuals and we are looking to add an Administration Specialist who...
-
Admin & Logistics (Clearance) Executive
3 weeks ago
مصر, Egypt Pillars Consultancy Full timePosition: Admin & Logistics (Clearance) Executive Location: 6th of October, Egypt Reporting Hierarchy: Country Manager **Job Brief**: As one of the leading distributors, THE COMPANY relies on the efficiency and effectiveness of supply chain and warehouse operations. We consider each of our warehouses to be a well-oiled machine, driven by a customer-centric...
-
Business Coordinator
3 weeks ago
مصر, Egypt Shell Full time**The Role**: Act as Business Coordinator for the management and Information management (IM) Focal Point with additional requirements: this includes being the focal point and Stakeholder Admin Support, responsible for SLE coordination with RE in addition to providing Admin Support to Management. **What's the role?** **Specific support for the Development...