Proposal Coordinator/office Admin
7 months ago
**GENERAL PURPOSE**
A leading Maritime company in the offshore oil & gas services is seeking a Proposal coordinator/Office admin to Provide the administrative support and coordination for Company different sectors related to proposals and offers submission.
**MAIN RESPONSIBILITIES**
- Receive & Respond to clients solicitation of interest in upcoming projects.
- Fill qualifications/registration forms required for periodic registration with new/existing clients in coordination/assistant of BD/PRJ team.
- Keep track and records of tenders/projects in the existing Bids tracker.
- Maintain archive of all tenders, submissions ,correspondences during tendering phase on SharePoint.
- Receive and respond to client invitation to tender.
- Obtain tenders documents from clients.
- Prepare and distribute tender summery to concerned departments.
- Distribute tender documents to different departments.
- Receive supporting departments feedback and consolidate in the submitted offer (insurance /QHSE).
- Prepare /Fill tender forms as required.
- Consolidate the technical offer from the projects/diving/Survey department.
- Print offer for submission including preparation of sealed envelopes /soft copies etc).
- Submission of offers to client.
- Respond to client enquiries/clarifications in coordination with concerned department.
- Receive Awarding faxes and prepare respond along with supporting documents ( Insurance documents, Bonds etc) as received from PRJ/Diving/Survey.
- Office admin support including receipt of visitors, booking meeting rooms etc).
- Receiving and dispatching courier from /to company/clients.
- Responsible for Office supplies.
- Admin assistant to Cairo office Management team ( HR, Contracts, Finance, Managing directors..etc).
- **QHSE Responsibilities**:
- Support the organization’s policy commitments and other applicable Arrangements related to its QHSE management system.
- Take reasonable care of their own health and safety.
- Take reasonable care not to put other people - fellow employees and members of the public - at risk by what they do or don't do in the course of their work.
- Notify their line manager about any health, safety or environmental concerns they have.
- Suggest improvements and being active in the general improvement of all Systems and methods of work to ensure Company operations are carried out in a personally and environmentally safe, reliable and cost effective way.
**Requirements**:
**EDUCATION**
- BSc. Engineering / Arts
**KNOWLEDGE**
- Projects reporting.
- Audit compliance and conformity rules.
- Recordkeeping and tracking.
- Very good knowledge of EGPC contracts forms, terms & conditions.
**EXPERIENCE**
- + 3 years in offshore oils and services industries.
- + 2 years in handling contracts and tenders.
- + 2 years in handling Audits and Inspections.
**SKILLS**
- **Technical**
MS Office
- **Languages**
Excellent spoken and written English and Arabic.
**COMPETENCIES**
- C**ustomer Excellence **(Customer Focus).
- **Operational Excellence**(Planning and Organization, Problem Solving, Reporting, Decision Making, QHSE Compliance).
- **Organizational Excellence **(Communication, Collaboration).
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