Senior Administrative and Finance Officer

5 days ago

مصر, Egypt Emprego EG Full time

Job Description

About Us

We are International Business & Technical Consultants, Inc. (IBTCI), a global consulting firm working on some of the most complex and impactful development problems worldwide. We work on programs that help government agencies, private companies and donors improve the lives of others. At IBTCI you will be part of an inclusive team that provides expert solutions and advice to understand and address essential problems while giving you opportunities to succeed and grow.

Job Title: Senior Administrative and Finance Officer

Department/Location: Cairo, Egypt

Reports To: Chief of Party

Type: Regular, Full-Time

Classification: This is a managerial, exempt-level position

Overview:
IBTCI is currently seeking a Senior Administrative and Finance Officer for the upcoming Egypt Learning Activity. The purpose of this Activity is to provide monitoring, evaluation and learning (MEL) support services and build the capacity of USAID/Egypt and implementing partner (IP) staff. The objectives of these technical services and capacity building include improved use of Collaborating, Learning, and Adapting (CLA), support in implementing MEL aspects of USAID/Egypt’s Country Development Cooperation Strategy (CDCS) and enhanced organizational effectiveness. Egyptian nationals are encouraged to apply.

The position is contingent upon a successful award.

**Responsibilities**:
Essential Duties/Tasks and Responsibilities:
Financial Responsibilities:
Responsible for all day-to-day accounting functions of the project;
Monitor project budget, prepare activity and task level budgets, and prepare burn-rate forecasts;
Prepare and review for accuracy all project financial documents, scan all hard copy expense documents, and thereafter send end-of-the-month financial reports and supporting documents by courier to the IBTCI Home Office (HO);
Maintain all project financial records and prepare transfer requests as required;
Monitor all project expenses according to the project budget;
Prepare monthly project fund requests for IBTCI HO, in close coordination with the COP;
Prepare payroll documentation and carry-out payroll payments;
Prepare, execute, and document all statutory payments as required by local law;
Ensure the safe storage and disbursement of project petty cash fund, in close consultation with the COP;
Ensure that all financial functions of the project are carried out within the framework of IBTCI and USAID guidelines, policies, and procedures; and,

Any other finance relates tasks as assigned by the COP or IBTCI HO.

Administrative Responsibilities:
Responsible for the day-to-day administrative and logistics functions of the project office in Cairo;
Maintain ongoing relationships with the local bank office, government authorities, and security and police offices;
Meet with potential vendors, seek quotations, and assess merchandise quality as needed, for the project procurement and purchase orders (POs) in accordance with USAID regulations;
Maintain and update a database of suppliers frequently used by the project;
Create POs for the project, following approval by the COP;
Prepare letters and memos for the project business and office needs;
Scan, file, and translate (if needed) key project documents, as requested by the COP;
Maintain adequate office supplies for the project offices, maintain inventory tracker and equipment issuance, per USAID guidelines and protocols; and,

Assist the COP with program related tasks when necessary.

Human Resource Management Responsibilities:
Maintain and update project human resources and administrative files in an orderly and confidential manner, as directed by the COP in accordance with IBTCI and USAID guidelines and protocols;

**Qualifications**:
Required Knowledge, Skills and Abilities:
Familiarity with USAID guidelines, rules, policies, and protocols on finance management and procurement;
Excellent communication and interpersonal skills, including excellent relationship-building skills, the ability to prioritize, negotiate, and work with a variety of internal and external stakeholders;
Personal maturity, tact, courtesy, patience, adaptability, initiative, cooperativeness, and resourcefulness;
Sound judgment and decision-making skills, with a hands-on problem-solving approach, while demonstrating the ability to perform well under pressure;
Ability to work as part of a team as well as independently; and,

Personal qualities of integrity, credibility, and dedication.

Minimum Requirements:
Five years of experience working in finance and administrative roles;
Proficient computer skills, with a working knowledge of the MS Office suite; and,

Excellent command of English and Portuguese.

Ability and willingness to be mobile and agile at a moment’s notice in case of an emergency required.

Education: Bachelor’s degree in accounting, finance, or business administration, MBA/CPA is preferred.

Work Environment: Work is performed in a typical corporate office environment.

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