Office Manager for Sales Director

1 week ago


السادس من أكتوبر, Egypt Employ me Full time

**Job Title**: Office Manager
**Department**: Sales
**Reports To**: Sales Director
**Location**: 6 October
**Employment Type**: Full-Time

**Job Summary**:
**Key Responsibilities:Administrative Support**:

- Provide comprehensive administrative support to the Sales Director, including managing calendars, scheduling meetings, and preparing reports.
- Act as the primary point of contact for internal and external stakeholders, ensuring effective communication and follow-up.
- Maintain and organize office files, records, and documentation, ensuring accuracy and confidentiality.

**Sales Operations Coordination**:

- Assist in the preparation of sales proposals, contracts, and presentations.
- Track and monitor sales orders, ensuring timely processing and delivery to clients.
- Coordinate with the production and logistics teams to ensure seamless order fulfillment.
- Maintain up-to-date customer databases and sales records using CRM software.

**Office Management**:

- Oversee the day-to-day operations of the sales office, ensuring a clean, organized, and productive work environment.
- Manage office supplies, including ink and receipt paper inventory, and place orders as needed.
- Liaise with vendors and service providers to ensure office equipment and facilities are well-maintained.
- Implement and improve office policies and procedures to enhance efficiency.

**Financial and Reporting Support**:

- Assist in preparing sales reports, budgets, and financial summaries for the Sales Director.
- Process invoices, expense reports, and reimbursements in a timely manner.
- Monitor office expenses and identify cost-saving opportunities.

**Team Support**:

- Provide support to the sales team, including organizing travel arrangements, preparing meeting materials, and coordinating team events.
- Foster a positive and collaborative work environment by addressing team needs and resolving administrative issues.

**Qualifications**:

- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Proven experience as an Office Manager, Administrative Assistant, or similar role, preferably in a manufacturing or sales environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- High attention to detail and problem-solving abilities.
- Ability to work independently and as part of a team in a fast-paced environment.

**Key Competencies**:

- **Leadership**: Ability to take initiative and lead office operations.
- **Communication**: Strong interpersonal skills to interact with team members and clients.
- **Adaptability**: Flexibility to handle changing priorities and deadlines.
- **Technical Skills**: Proficiency in office software and tools.
- **Customer Focus**: Commitment to providing exceptional support to the sales team and clients.

**Working Conditions**:

- This is a full-time position based in an office environment.
- Occasional overtime may be required to meet deadlines or support sales events.

Pay: From E£6,000.00 per month

**Education**:

- Bachelor's (required)

**Experience**:

- microsoft office: 1 year (required)
- office management: 1 year (required)


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