Project Support Associate

4 days ago

Cairo, Cairo, Egypt Innovative Consulting Partners Full time

We are excited to offer this opportunity for a Project Support Associate role on behalf of one of our valued clients. This role is essential in supporting their Firestopping & Thermal Team and involves managing daily communications, tracking project progress, and ensuring accurate documentation and billing.

The ideal candidate will possess strong organizational skills, attention to detail, and effective collaboration with various teams to address and resolve questions and issues promptly. They will also be proficient in project management and communication tools.

Key Responsibilities:

Daily Management of Communications:

  • Monitor and manage emails, ensuring involvement in all client communications.
  • Assist in addressing and resolving questions and issues efficiently.

Weekly Follow-ups:

  • Track and follow up on pending Purchase Orders (POs).
  • Manage Time & Material (T&M) tickets.
  • Address action items from Work In Progress (WIP) meetings.
  • Coordinate weekly material moves.

Monthly Follow-ups:

  • Oversee and follow up on pending Change Orders (COs).
  • Compile data for the Production Tracker.

Account Management (AM) Support:

  • Maintain and update task lists for the AM team.
  • Prepare write-ups and submittals for review.
  • Keep logs for change orders, pending tickets, and pending POs.

Project Management (PM) Support:

  • Collect monthly start dates from clients and gather site contact information and equipment requirements.
  • Track weekly tickets and review timesheets to ensure timely submission of T&M work by the field team.
  • Compile project look-aheads, assist with scheduling, and place orders with Purchasing as needed.
  • Review production checks against estimates to ensure accuracy.

Billing:

  • Review job performance by comparing estimates to actuals, utilizing green sheets to identify discrepancies and ensure precise billing.

The estimated salary range for this position is $65,000 - $85,000 per year, depending on experience and qualifications.

Requirements:

Must-Haves:

  • Strong organizational and time management skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency with project management and communication tools.
  • High attention to detail and the ability to analyze and compile data.

Nice-to-Haves:

  • Previous experience in project management support or a related field.
Benefits:

We Offer:

  • Social Insurance
  • Quarterly bonus plan
  • Professional development and training opportunities

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