Project Operations Coordinator
3 weeks ago
Innovative Consulting Partners is excited to offer this opportunity for a Project Operations Coordinator role, essential in supporting our Firestopping & Thermal Team. This position involves managing daily communications, tracking project progress, and ensuring accurate documentation and billing.
This role requires strong organizational skills, attention to detail, and effective collaboration with various teams to address and resolve questions and issues promptly.
Key Responsibilities:
- Daily Management of Emails:
- Monitor and manage emails, ensuring involvement in all client communications.
- Assist in addressing and resolving questions and issues efficiently.
- Weekly Follow-ups:
- Track and follow up on pending Purchase Orders (POs).
- Manage Time & Material (T&M) tickets.
- Address action items from Work In Progress (WIP) meetings.
- Coordinate weekly material moves.
- Monthly Follow-ups:
- Oversee and follow up on pending Change Orders (COs).
- Compile data for the Production Tracker.
Account Management (AM) Support:
- Maintain and update task lists for the AM team.
- Prepare write-ups and submittals for review.
- Keep logs for change orders, pending tickets, and pending POs.
Project Management (PM) Support:
- Collect monthly start dates from clients and gather site contact information and equipment requirements.
- Track weekly tickets and review timesheets to ensure timely submission of T&M work by the field team.
- Compile project look-aheads, assist with scheduling, and place orders with Purchasing as needed.
- Review production checks against estimates to ensure accuracy.
Billing:
- Review job performance by comparing estimates to actuals, utilizing green sheets to identify discrepancies and ensure precise billing.
Compensation Package: This role offers an estimated annual salary of $63,000, including benefits such as social insurance, a quarterly bonus plan, professional development and training opportunities, and more.
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