Project Support Professional
1 week ago
We are seeking a highly organized and detail-oriented Project Support Associate to join our team in support of the Firestopping & Thermal Team at Innovative Consulting Partners. The ideal candidate will manage daily communications, track project progress, and ensure documentation and billing accuracy.
Key Responsibilities- Daily Management of Emails:
- Monitor and manage emails to ensure involvement in all client communications.
- Assist in addressing and resolving questions and issues efficiently.
- Weekly Follow-ups:
- Track and follow up on pending Purchase Orders (POs).
- Manage Time & Material (T&M) tickets.
- Address action items from Work In Progress (WIP) meetings.
- Coordinate weekly material moves.
- Monthly Follow-ups:
- Oversee and follow up on pending Change Orders (COs).
- Compile data for the Production Tracker.
- Account Management (AM) Support:
- Maintain and update task lists for the AM team.
- Prepare write-ups and submittals for review.
- Keep logs for change orders, pending tickets, and pending POs.
- Project Management (PM) Support:
- Collect monthly start dates from clients and gather site contact information and equipment requirements.
- Track weekly tickets and review timesheets to ensure timely submission of T&M work by the field team.
- Compile project look-aheads, assist with scheduling, and place orders with Purchasing as needed.
- Review production checks against estimates to ensure accuracy.
- Billing:
- Review job performance by comparing estimates to actuals, utilizing green sheets to identify discrepancies and ensure precise billing.
Estimated Salary: $60,000 - $80,000 per year
Requirements- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Proficiency with project management and communication tools.
- High attention to detail and the ability to analyze and compile data.
- Previous experience in project management support or a related field is preferred.
- Social Insurance
- Quarterly bonus plan
- Professional development and training opportunities
- A competitive salary range of $60,000 - $80,000 per year
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