HR & Admin Assistant Manager

2 days ago


مصر, Egypt NAOS Talents Full time

**Responsibilities**:
**1) Compensation, benefits & Personnel**:

- Update HR databases (e.g., new hires, attendance, terminations, PTO, and sick leaves).
- Work hand in hand with in-house counsel on new employees’ bank accounts, social &
Medical insurance for payroll reflection.
- Maintain a soft and hard copy of employees’ files, and update regularly.
- Responsible for preparing & following up on governmental requirements for Social

Insurance and labor office.
- Assist in payroll preparation by providing relevant data, including but not limited to

absences, bonuses, and leaves.
- Prepare paperwork for HR policies and procedures.
- Process employees’ requests and provide relevant information.
- Prepare reports and presentations for internal communications to management.
- Report to management and provide decision support through HR metrics.
- Ensure legal compliance throughout human resource management.

**2) Training & Development**:
**A. Training**:

- Maintain an updated pool of Training Service Providers.
- Meeting with Potential service providers & acquire offers.
- Prepare annual training needs analysis & acquire approval.
- Implement an approved training plan that is cost-efficient & the maximum quality

possible.
- Perform training & service providers evaluation.
- Evaluate course outcome.

**B. Development**
- Prepare company’s job descriptions & link to effective KPIs & update regularly.
- Present an awareness introduction on performance appraisal for all employees.
- Supervise the company’s applied appraisal process & assure the effectiveness of

the performance appraisal process implementation.
- Coordinate with department managers to deliver an effective development plan

for subordinates.
- Prepare the company’s Organization charts & update them regularly.

**3) Recruitment**:

- Collaborate with recruiters to post job ads and process incoming resumes.
- Provide orientations for new employees by sharing onboarding packages and explaining

company policies.
- Implement Potential Recruitment agencies database.
- Achieve the required recruitment process:

- Posting vacancies.
- Screening.
- Selecting.
- Interviewing & shortlisting.
- Onboarding:

- Job offer.
- Receiving appointment documents.
- Finalizing hiring process in a timely manner (new employee contract, bank

account, social insurance, and office supplies)

**4) Employee Relations**:

- Ensure a high level of communication & harmony within company departments.
- Act as an escalation channel for employees to resolve issues.
- Act as a key channel of communication between Top Management & Employees.
- Manage company events and outings.

**5) Administration Tasks**:

- Manage & supervise the company’s general services team and handles routine

administrative tasks.
- Supervise monthly office-related purchases and stock.
- Communicate with maintenance companies for regular check-ups or to resolve sudden

issues.
- Manage Transportation scheduling and coordinate between employees and drivers.

**Essential Qualifications and Experience**:

- Bachelor’s degree preferred in Business Administration or Management.
- Years of experience in the same field**:3-5 years.**
- English Language Proficiency: Fluent.
- People-oriented and results-driven.
- Computer skills required: Excellent MS office skills.
- Proven work experience as an HR administrative assistant.
- Knowledge of labor legislation.
- Excellent organizational and time-management skills.
- Teamwork skills.

**Technical Competencies**:

- Punctuality
- Learning & Development
- Diplomacy
- Communication Skills
- Discretion
- Proactive
- Negotiation Skills
- Attention to detail


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