HR & Admin Assistant Manager
2 days ago
**Responsibilities**:
**1) Compensation, benefits & Personnel**:
- Update HR databases (e.g., new hires, attendance, terminations, PTO, and sick leaves).
- Work hand in hand with in-house counsel on new employees’ bank accounts, social &
Medical insurance for payroll reflection.
- Maintain a soft and hard copy of employees’ files, and update regularly.
- Responsible for preparing & following up on governmental requirements for Social
Insurance and labor office.
- Assist in payroll preparation by providing relevant data, including but not limited to
absences, bonuses, and leaves.
- Prepare paperwork for HR policies and procedures.
- Process employees’ requests and provide relevant information.
- Prepare reports and presentations for internal communications to management.
- Report to management and provide decision support through HR metrics.
- Ensure legal compliance throughout human resource management.
**2) Training & Development**:
**A. Training**:
- Maintain an updated pool of Training Service Providers.
- Meeting with Potential service providers & acquire offers.
- Prepare annual training needs analysis & acquire approval.
- Implement an approved training plan that is cost-efficient & the maximum quality
possible.
- Perform training & service providers evaluation.
- Evaluate course outcome.
**B. Development**
- Prepare company’s job descriptions & link to effective KPIs & update regularly.
- Present an awareness introduction on performance appraisal for all employees.
- Supervise the company’s applied appraisal process & assure the effectiveness of
the performance appraisal process implementation.
- Coordinate with department managers to deliver an effective development plan
for subordinates.
- Prepare the company’s Organization charts & update them regularly.
**3) Recruitment**:
- Collaborate with recruiters to post job ads and process incoming resumes.
- Provide orientations for new employees by sharing onboarding packages and explaining
company policies.
- Implement Potential Recruitment agencies database.
- Achieve the required recruitment process:
- Posting vacancies.
- Screening.
- Selecting.
- Interviewing & shortlisting.
- Onboarding:
- Job offer.
- Receiving appointment documents.
- Finalizing hiring process in a timely manner (new employee contract, bank
account, social insurance, and office supplies)
**4) Employee Relations**:
- Ensure a high level of communication & harmony within company departments.
- Act as an escalation channel for employees to resolve issues.
- Act as a key channel of communication between Top Management & Employees.
- Manage company events and outings.
**5) Administration Tasks**:
- Manage & supervise the company’s general services team and handles routine
administrative tasks.
- Supervise monthly office-related purchases and stock.
- Communicate with maintenance companies for regular check-ups or to resolve sudden
issues.
- Manage Transportation scheduling and coordinate between employees and drivers.
**Essential Qualifications and Experience**:
- Bachelor’s degree preferred in Business Administration or Management.
- Years of experience in the same field**:3-5 years.**
- English Language Proficiency: Fluent.
- People-oriented and results-driven.
- Computer skills required: Excellent MS office skills.
- Proven work experience as an HR administrative assistant.
- Knowledge of labor legislation.
- Excellent organizational and time-management skills.
- Teamwork skills.
**Technical Competencies**:
- Punctuality
- Learning & Development
- Diplomacy
- Communication Skills
- Discretion
- Proactive
- Negotiation Skills
- Attention to detail
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