CEO Executive Assistant
2 days ago
Do you want to join an international team working to improve the future of healthcare? Do you want to improve the lives of millions of people? Grifols is a global healthcare company which, since its foundation in Barcelona in 1909, has been working to improve the health and well-being of people all over the world. Our four divisions - Bioscience, Diagnostic, Hospital and Bio Supplies - develop, produce and market innovative medicines, solutions and services in more than 100 countries and regions.
**Role**:
Perform a wide variety of administrative duties of a highly confidential and sensitive nature. Provide assistance including arranging meetings, taking minutes of meetings, booking travel arrangements, managing communications and others.
**Responsibilities**:
- Attend Board and Committee meetings as required or requested.
- Record written minutes of the meetings and prepare them for follow up on required actions to be executed by assigned/concerned personnel’s.
- Track and consider issues arising from discussions that should be raised with the full Board or another Committee. This includes close follow-up on time-sensitive issues.
- Maintain up-to-date paper and electronic records including Board packs, approved Board and Committee minutes, Board resolutions, new Board and Committee Member documents, and annual Board of Directors changes.
- Provide administrative support including, but not limited to, disseminating information to Board Directors, maintaining Board records, overseeing the resolution process, and developing the draft annual Board and Committee calendars.
- Work with legal counsel in preparation of required documents in connection with Board and Committee meetings.
- Maintain cooperative effective working relationship with and act as liaison to the Board, employees, and members of the public.
- Research, extract, coordinate, and summarize information (confidential and non-confidential) on behalf of Board of Directors. Compose and prepare business letters, memos and reports.
- Responsible for legal proceedings such as elections, annexations, assessment districts, and public hearings.
- Make room arrangements for meetings and travel arrangements for the CEO and Board.
- Attend meetings outside of established working hours when necessary.
- Maintain confidential records and proper electronic and paper filing system to ensure proper office administration and record keeping.
- Maintain a proper and organized calendar, internal and external correspondence for the CEO to support optimum utilization of time and attention to priority.
- Ensure that all policies, procedures, processes and standard operating procedures are applied correctly and followed thoroughly to ensure a standardized process
- Act as the point of contact and manage communication between the executives and internal or external
**Academic Requirments**:
- Bachelor degree in Business Management, Administration or related discipline
**Experience**:
- Minimum 7 years of experience on an executive role.
**Computer Skills**:
- Professional use of computer and MS Applications.
**Languages**:
- Fluent written and spoken English and Arabic. Spanish is a plus.
**Personal Skills**:
- Excellent secretarial & Multitasking skills
- Excellent Planning and organizing skills
- Self-driven who is able to work with minimum supervision
- Flexible multitasker and can work under pressure
- Strong Time Management and Interpersonal Skills
LI-LS1
**Location**:mfield6**:cust_building**
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