Document and Contract Coordinator

6 days ago


القاهرة, Egypt Tagaddod Full time

The Document and Contract Coordinator is responsible for organizing, managing, and maintaining all documents and contracts related to trading activities. This includes ensuring that all documents are accurate, up-to-date, and accessible to relevant team members while maintaining compliance with regulatory requirements and company policies. The role also involves tracking the progress of contracts, liaising with the finance team regarding the status of deliveries, managing invoices and receivables, communicating with buyers and sellers, and tracking any extra costs that may arise during the execution of contracts.

**Responsibilities**:

- **Document Management**:

- Manage the documentation process for all trading activities, including the creation, review, and approval of documents.
- Ensure that all documents are stored securely and are easily accessible to authorized personnel.
- Maintain a systematic filing system, both digital and physical, for all trading-related documents.
- Regularly update and review documents to ensure they are accurate and meet current compliance standards.

**2. Contract Management**:

- Track the progress of all trading-related contracts, ensuring they move through the necessary stages promptly.
- Follow up with relevant parties to ensure contract milestones are met and any issues are resolved quickly.
- Provide regular updates to the trading desk team and other stakeholders regarding the status of contracts.

**3. Liaison with Finance Team**:

- Coordinate with the finance team to monitor the status of deliveries and ensure that all necessary documentation is provided for invoicing.
- Track and verify which invoices need to be paid, ensuring timely processing in coordination with the finance team.
- Monitor the status of receivables and ensure that the trading desk is informed about any outstanding payments.
- Assist in resolving any discrepancies between the trading desk and finance team regarding deliveries, payments, and receivables.

**4. Buyer and Seller Communication**:

- Send regular updates to buyers and sellers about the status of their deliveries and payments.
- Address any inquiries or concerns from buyers and sellers regarding their transactions.
- Ensure that all communication is timely, accurate, and reflects the current status of deliveries and payments.

**5. Cost Tracking**:

- Monitor and track any additional costs arising from contract execution, such as demurrage costs, quality issues, and unexpected logistics costs.
- Update the trading desk team and relevant stakeholders on any extra costs incurred, ensuring that these are factored into the overall contract management and financial planning.
- Liaise with the finance team to ensure that extra costs are accurately recorded and reflected in financial statements and invoices.

**6. Compliance and Audit Support**:

- Ensure that all trading documents comply with regulatory requirements and internal policies.
- Prepare and provide necessary documents during internal and external audits.
- Keep records of document versions and changes, ensuring traceability and transparency.

**7. Coordination and Communication**:

- Liaise with traders, legal, compliance, finance, buyers, sellers, and other relevant departments to ensure all necessary documents, contracts, financial details, and cost information are obtained, tracked, and filed correctly.
- Communicate document, contract, financial, and cost-related issues and updates to the trading desk team and other stakeholders.
- Coordinate with external counterparties to obtain and verify necessary trading documents, contract details, financial arrangements, and cost implications.

**8.Quality Control**:

- Review and verify the accuracy and completeness of documents, contracts, financial records, and cost tracking before final approval and filing.
- Conduct regular checks to ensure that all documents, contracts, financial records, and cost details are up to date and reflect current trading activities.

**9.Reporting**:

- Generate reports on document, contract, financial status, and cost implications, including outstanding items and compliance with procedures.
- Provide regular updates to the trading desk manager and other stakeholders on the status of critical documents, contracts, financial transactions, and any additional costs incurred.

**10.Training and Support**:

- Provide training and support to trading desk staff on document control, contract tracking, financial coordination, cost tracking, and buyer/seller communication procedures and best practices.
- Assist in the development and implementation of document control, contract management, financial liaison, and cost tracking policies and procedures.

**Requirements**:

- Bachelor’s degree in business administration, finance, or a related field.
- Previous experience in document control, contract management, financial coordination, cost tracking, and client communication, preferably within a trading or finan



  • القاهرة, Egypt London Pools and Electromechanical Full time

    URGENT HIRING!!! Required 5 years of experience in contracting company Key Responsibilities: Maintain and manage all MEP project documentation, including drawings, specifications, and reports. Ensure that all documents are properly filed and stored in accordance with company policies and procedures. Monitor and track the status of documents, ensuring...

  • Sales Support

    6 days ago


    القاهرة, Egypt Wilhelmsen Full time

    Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex. We are looking for a Sales Support & Documentation Coordinat (NVOCC) to join our company. About Us Wilhelmsen Port Services was Founded in Norway in 1861, comprehensive global maritime group providing essential...


  • القاهرة, Egypt Mimar Full time

    **MIMAR Society**: **We are always striving to attract and retain highly motivated and talented professionals.**: - Design and develop document management system. - Controlling projects documentation as per company’s procedures - Handle all office documents formatting - Setting up distribution requirements, including timeframe - Registering the receipt of...

  • Contract Manager

    5 days ago


    القاهرة, Egypt GE Vernova Full time

    **Job Description Summary**: This position acts as the first point of interface, providing Contract Management functional support to Grid Solutions Business for the HVDC, ACS and FACTS Projects in Egypt and MEA Region. It largely composes Contract Management thru the OTR- Project Cycle from Project/s Award to Closeout, with occasional support to Commercial...

  • Contract Manager

    4 weeks ago


    القاهرة, Egypt GE Vernova Full time

    **Job Description Summary**: This position acts as the first point of interface, providing Contract Management functional support to Grid Solutions Business for the HVDC, ACS and FACTS Projects in Egypt and MEA Region. It largely composes Contract Management thru the OTR- Project Cycle from Project/s Award to Closeout, with occasional support to Commercial...

  • Document Controller

    4 days ago


    القاهرة, Egypt Volt Lines Electro Mechanical Services Full time

    **Job Title: MEP Document Controller** **Key Responsibilities**: - Maintain and manage all MEP project documentation, including drawings, specifications, and reports. - Ensure that all documents are properly filed and stored in accordance with company policies and procedures. - Monitor and track the status of documents, ensuring that they are reviewed and...

  • Document Controller

    1 week ago


    القاهرة, Egypt AESG Full time

    AESG is an international specialist consultancy, engineering and advisory firm, with offices in London, Dubai, Abu Dhabi, Singapore, South Africa, Australia and Saudi Arabia, dedicated to help solve our clients greatest challenges, through collaboration, innovation and advanced technical solutions. With unparalleled experience, gained from working on...


  • القاهرة, Egypt Express Home Buyers Full time

    **Position**: - Full-time - Remote **Responsibilities**: - Coordinate all aspects of real estate transactions, ensuring compliance with contractual agreements and timelines. - Communicate effectively with clients, real estate agents, lenders, and other stakeholders to provide updates and gather necessary information. - Prepare transaction documents,...

  • Document Controller

    3 weeks ago


    القاهرة, Egypt Giza Systems EG Full time

    Responsible for Implementation of the Document Control process to control the open projects documentation to prevent duplicate versions or uncontrolled changes and to keep track of Documents received from and submitted to client - Learn to use tools, professional concepts, systems, and procedures required to accomplish the job. - Assist with both office and...

  • HR Supervisor

    1 week ago


    القاهرة, Egypt Baker McKenzie Full time

    **Role purpose** **Main responsibilities**: Recruitment, Onboarding and Separation: - Carry out recruitment and selection procedures upon request from the hiring manager, get the HC approval, budget, and prepare the JD and job posting with the global requirement team mainly for the Business Professionals - Manage the onboarding process for all new hires in...


  • القاهرة, Egypt Medvision Co. Full time

    _**PURCHASE/SALES COORDINATOR**:_ Job opportunity for an experienced and well-organized Purchase/Sales Coordinator who can provide the necessary support to our field sales team In Al Shorouk City. **Responsibilities** - Receiving inquiries, contracts and completing orders. - Arranging the Tender's cost sheet, documents and quotations. - Ensuring all...


  • القاهرة, Egypt CBRE Excellerate Full time

    **Job Purpose**: - Help Identify new sales opportunities. - Check out the local market potentials and support in approaching new clients. - Perform site visits, study the local market vs our company. - Help prepare commercial and technical proposals. - Study RFP and answer to client requirements. **Key Responsibilities**: - Develop new business...

  • HR Generalist

    2 weeks ago


    القاهرة, Egypt Coca-Cola Full time

    **Position Overview** The role of the HR Generalist is to support the Senior Manager, People & Culture to ensure the effective implementation of Company HR Strategy and Policies and Procedures onsite. It assists in sustaining a positive work environment by developing trust based relationships with associates and managers in order to deliver key HR...


  • محافظة القاهرة, Egypt JLL Full time

    About JLL - We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an...

  • Document Controller

    3 days ago


    القاهرة, Egypt Thales Full time

    About Us A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get...


  • القاهرة, Egypt High Art Full time

    **Lead project coordination efforts, ensuring alignment**: - **Oversee the preparation of shop drawings, project reports, RFIs, and as-built documentation.**: - **Monitor all request for information (RFI) raised from contractors that might arise from design conflict and liaise with the pertinent supervision or designer office for resolution**: -...


  • القاهرة, Egypt Tagaddod Full time

    The Logistics Coordinator, operating from Egypt, is responsible for managing and coordinating the importation process of goods into the European market. This position ensures that all shipments are processed efficiently, meet European regulatory requirements, and are delivered on time. The role involves coordinating with suppliers, freight forwarders,...

  • Document Controller

    4 weeks ago


    القاهرة, Egypt SYSTRA Full time

    : SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the...

  • Logistics Coordinator

    2 weeks ago


    القاهرة, Egypt Giza Systems EG Full time

    Coordinate and manage all import and export shipments, ensuring compliance with customs and regulatory requirements - Prepare and maintain documentation related to import/export activities, including invoices, bills of lading, and customs forms - Collaborate with customs brokers, freight forwarders, and other logistics partners to ensure timely delivery of...


  • القاهرة, Egypt ABB Full time

    **EG Electrification Contract Manager**: **Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions. Together, we are embarking on a journey where each and every...