HR Supervisor

**Role purpose**

**Main responsibilities**:
Recruitment, Onboarding and Separation:

- Carry out recruitment and selection procedures upon request from the hiring manager, get the HC approval, budget, and prepare the JD and job posting with the global requirement team mainly for the Business Professionals
- Manage the onboarding process for all new hires in terms of drafting the contracts depending on the type of hiring, collecting the hiring documents, scheduling the medical check-up, creating the Success Factor profiles
- Coordinate with the labor/social insurance office consultant regarding the paperwork and social insurance for new hires and resignations
- Coordinate with the payroll bank to open accounts for the new hires and support with any bank-related matters
- Respond to employee HR letter requests for salary confirmation and salary transfer letters
- Manage the probation review process which includes monitoring probationary review dates on SF profiles, collecting the probation evaluation from the line manager, keeping the master tracker updated
- Process any relevant people changes (such as job title/department change) on SF
- Support the HR Manager with administrative tasks for receiving and sending secondees to and from clients
- Manage the contract renewals for the annual contracts, update the tracker, and make sure both parties signed to update the employee file
- Support the HR Manager with any administrative tasks and system updates involved in the leaver process (complete employee exit documentation and clearance form)
- Lead or assist with ad hoc project work as directed by the HR Manager
- Liaise with government authorities in Arabic
- Responsible for translating staff communications into Arabic
- Manage SF and HITS systems updates and any integration
- Managing & processing monthly payroll cycle
- Manage the Performance Management Cycle in coordination with the HR manager
- Assist in building & maintaining local office policies

Internship Program:

- Trainee/Internship onboarding management in conjunction with HR Manager
- Updating the internship programs tracker for scheduling, referrals, and feedback
- Manage Interns' attendance and induction
- Making sure the internship sessions are in place in coordination with the lawyers and using the internship materials as scheduled
- Manage interns' payments if applicable
- Monitor interns' performance during working hours
- Collecting interns' timesheets and handing out the certificates at the end of the program

Compensation and Benefits:

- Maintain payroll processing system and records by gathering, calculating, and inputting data
- Monitor and handle any status changes (tax status, payroll group change i.e., from staff to lawyer, contract type change)
- Edit cost centers in SF upon status change
- Receive and coordinate requests for leaves, permissions, and other absences
- Input employees' vacations & permissions (Sick, annual, and unpaid leaves)
- Calculate employees' over time according to the office policy
- Prepare cheque request forms for interns and staff whose cheques will pay
- Complete payroll reports for record-keeping purposes or managerial review
- Complete Social Insurance Form 2 to be handed to the social insurance authority through our consultant
- May conduct surveys regarding compensation and benefits or other human resources issues
- Annually review compensation structure and compare to market data

Performance Appraisal & Job Description:

- Assist in employee annual performance appraisals and ensure all performance appraisal discussions are conducted for lawyers and employees
- Collect appraisals for the lawyers and employees to help decide the increases and bonuses
- Prepare different job descriptions and OD charts

Training & Development:

- Employee orientation, development, and training i.e., Time recording Training
- Collect training needs from Functional managers, and handle training needs assessment
- Assist in creating an annual training budget
- Keep a record of the training history for lawyers and employees
- Prepare the teambuilding and any firm well-being or social activities

HR Policies:

- Policy drafting, approval, and documentation
- Ensure all HR policies are updated and comply with the local labor law and code of conduct
- Conduct new hires on all the HR policies to be oriented with office governance

Personnel & Administration:

- Developing Induction booklets to be handed to new hires
- Implementing attendance & vacation rules on HITS (Payroll system)
- Maintain HR Information System records and personnel files updated
- Responsible for the attendance system
- Monitor vacations and send vacation balances for all employees, send communication if the management approved any carried-over days, and update HITS

**Travel requirements**:None

**Function**

The Firm’s People function has responsibility for recruiting, supporting, and developing all of the Firm’s people, including our Partners, Lawye