Import & Export Coordinator (Outsource)

6 days ago


Cairo, Egypt Givaudan Full time

**Job Purpose**

Coordinate import and export shipments for a small/medium site and monitor related administrative processes from order execution to delivery of goods. The position will report directly to the Site Logistics Manager. Job will be based in our site in 6th of October city.

**Core Responsibilities**

Import administration
- Daily follow up with service providers on all required customs clearance procedures and documentation.
- Daily Update shipment(s) delivery, treatment with relevant parties (RM planning, broker, transporters, WH).
- Check conformity of import documents for correct values, commodity classifications, tariff codes and authorizations, and record delivery in SAP.
- Work on Nafeza system to create ACID, follow on docs upload with relevant parties (Supplier, RM planning, broker)
- Ensure accurate reporting system with service providers, Help create reports, updating invoices tracker & delivery of invoices to accounting team based on the agreed offers.
- Help with all audits and assessments.

Export administration
- Prepare all documents required for shipment upon customer order confirmation and internal release approval.
- Validate pricing information and coordinate release of invoices.
- Monitor data entry of shipment information into SAP shipping module and activate billing upon confirmation of delivery.
- Provide daily shipment tracking, customer service and problem resolution of e.g. exception orders.
- Work together with customs broker(s) to ensure all required customs clearance procedures and documentation are complied with.
- Conduct load tenders to obtain quotes for several modes of transportation and select provider.
- Monitor compliance of all documentation with export regulations and inspections conducted by certification firms.

Miscellaneous
- Compose and type routine correspondence and memoranda.
- Identify payment discrepancies and prevents invoicing errors.
- Maintain records of import and export shipping documents to ensure accuracy and compliance with regulatory requirements.
- Keep current with local import/export regulations.
- Advise Shipping staff regarding the interpretation of import/export laws and regulations, applicable policies and procedures and product classification.

**Professional Experience**
- 2 to 3 years of experience in shipping/logistics in a manufacturing environment

**Technical Skills**
- Solid knowledge of warehouse process flow
- Proficiency shipping and receiving regulations and protocol
- Knowledge of transportation supplier landscape
- Knowledge of material/product safety/security norms and regulations
- Knowledge of production process flow and scheduling
- Operation of computers - desktop, and hand held for receiving, and real-time inventory updates and customer order shipments
- Expertise in regulations applicable to import/export

Our Benefits:
Great compensation Package, Medical & Life Insurance with family coverage, Shuttle bus, Social Insurance and Annual Bonus.

Note: Position is on outsource base (Third party contract)


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