Associate Facilities Manager
2 days ago
JLL supports the Whole You, personally and professionally.
Essential
**Responsibilities**:
Client Relationship
Strive to “delight” the Client in all aspects of service delivery
Interact on a regular basis with the appropriate P&G CM & SSL operation to discuss ongoing service delivery and forward planning
Address complaints, manage client communications and solve problems.
Proactively prevent and resolve issues in a service-oriented manner.
Work with Client and Manager to develop and implement improved/new processes that improve service to the client and /or reduce cost.
Site Operations Management, business continuity and Compliance
Deliver services as defined in the relevant Schedules of the annual regional and country master plan, ensuring the implementation and compliance, KPIs and savings targets with Best Practice procedures.
Perform periodic property inspections and review vendor services.
Ensure no outages / business disruption due to PPM or reactive maintenance.
Report critical & key performance measurements & achieve targets. Complete all required audits and CSA’S - monthly/quarterly/annual reporting and management reports as required.
Lead fixed assets management required activities from log maintenance to physical inventory to disposals, with approvals from site facilities manager.
Manage client’s car fleet services contract, acting as a first point of contact with users and vendors and ensure regular trackers, P2P process are followed providing the needed accurate reporting.
Prepare and maintain all property administrative procedures, records, etc., in accordance with company and industry standard policy, in particular, property emergency procedures, vendor assignment instructions, service records, log books, etc.
Prepare and follow-up on action plans resulting from assessments and/or audits and ensure necessary funds are incorporated into budget-planning as well as participating and contributing to 3-yearly capital planning process.
Participate in out-of-hours, stand-by and call out procedures as required
Ensure adherence and 100% compliance to Client’s Engineering KPI’s & SLA’s, assist all Technical Staff on site and Authorized Persons on technical matters.
Understand all aspects of any lease/licenses that may impact the operation of the property.
Keep Site Facilities Manager informed of all activities and especially events that will impact the client. Assist SFM on ad hoc duties for the effective facilities management of the sites.
Work in collaboration with all peer Operation managers (be active part of knowledge transfer within and across accounts policies
Dining Services
Overall management of service contractual agreements and smooth operation. Escalation to vendor management, if issues take place.
**Manage Dining Services including**: ensuring timely delivery of meals with no delays, regular and periodical meal and service inspections and analysis, ensure enough meal quantities delivered, quality of food is up to agreed levels, no transaction issues (i.e. employee payments for meals are accordingly menu pricelist).
**Kitchen and serving audits**: making sure the vendors comply with health and food safety regulations.
Participate in JLL HSE audit to vendors’ service and kitchen.
Health and Safety Management Be a site safety SPOC. Ensure that the site meets all legal, regulatory and Client’s required HS&E regulations Leads Site O&M HSE Action Plans Ensures contractors adhere to and provide needed match to HSE scope and reporting Ensure that all JLL staff are working in compliance with HS&E regulations Carry out supervisory responsibilities in accordance with client/JLL policies and applicable laws, particularly EH&S. Contracts Management
Ensure that all contracts at the site are delivering the required service at the correct cost
Develop and monitor performance of local service providers
Support work with Regional and Global Sourcing to implement Regional/Global sourcing strategies
Finance and Asset Management Support that the site meets all financial targets and control requirements Provide standard monthly/quarterly/annual reporting and management reports as required Support review of property expenditures within budget; prepare variance analysis on a monthly basis. Lead and report
People Management
Provide leadership within site FM team
Mentor & enable training & development of team members under line management
Participate and help develop an environment conducive to good teamwork and cooperation among colleagues
Direct a team of Electrical, Mechanical and preventative Maintenance technicians during the execution of both preventative and reactive technical interventions.
Plan, assign and direct work of facilities staff and contractors providing services at the property
JLL Language
You enjoy and excel at working on a fast-paced environment.
You are a detailed-oriented person who is able to deliver results timely and to the highest quality.
You feel empowered to
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