Facility Officer

4 months ago

محافظة الجيزة, Egypt McLedger Full time

**Company Description**
Are you ready to join a dynamic team that's transforming the way small businesses manage their finances? At McLedger, we're not just offering a service; we're providing a lifeline to micro and small-sized enterprises. Our multi-faceted platform is the key to helping these businesses keep their financial records in check, issuing invoices promptly, and making informed decisions. We're the trusted extension of their team, their Finance & Accounting Department.

Our core values of Integrity, People Growth, Customer Centric, Global Mindset, Innovation, and Adaptability are the foundation upon which we've built our success. We're not just looking for someone who can fill a role, but someone who can align with these values, adding their unique perspective to our team.

The Administrative Officer is responsible for overseeing a range of administrative functions to
ensure the smooth operation of the organization. This role encompasses facility management,
housekeeping, catering, stationary management, and procurement activities. The Administrative
Officer plays a crucial role in maintaining a well-organized and efficient work environment.

1. Facility Management:

- Oversee the overall maintenance and cleanliness of the office premises.
- Coordinate with external service providers for repairs, maintenance, and

renovations.
- Monitor and manage office space allocation, ensuring optimal utilization of

resources.
- Collaborate with relevant stakeholders to implement health and safety protocols

and ensure compliance.

2. Housekeeping & Catering:

- Develop and implement housekeeping procedures to maintain a clean and orderly

office environment.
- Supervise and manage the housekeeping staff, ensuring their adherence to

established standards.
- Monitor and maintain inventory of cleaning supplies and equipment.
- Address any housekeeping-related issues or complaints promptly and effectively.

3. Procurement:

- Identify and source reliable suppliers for various organizational needs.
- Obtain competitive bids, negotiate contracts, and ensure timely procurement of

goods and services.
- Maintain accurate records of procurement activities, including purchase orders,

invoices, and receipts.
- Collaborate with internal stakeholders to understand procurement requirements

and ensure alignment.

4. Administrative Support & Stationary Management:

- Provide general administrative support to employees and management as

needed.
- Assist with organizing meetings room schedule & events.

phone inquiries.
- Maintain and update administrative records, files, and databases.
- Maintain inventory of office supplies, including stationary, equipment, and

furniture.
- Coordinate with suppliers for timely procurement and replenishment of

stationary items.
- Develop and implement processes to track and control stationary usage.
- Monitor expenses related to stationary and implement cost-saving measures

where possible.
**Qualifications**
- Bachelor's degree in Business Administration or relevant field.
- Proven experience in administrative roles, preferably with exposure to facility management, housekeeping, catering, and procurement.
- Strong organizational and multitasking skills, with attention to detail.
- Excellent communication and interpersonal skills.
- Proficient in using office software and systems.
- Ability to handle sensitive and confidential information with discretion.
- Problem-solving and decision-making abilities.
- Proactive approach to work and ability to work independently.

**Additional Information**
If you're excited to embark on this journey with us, to be part of an innovative team that's changing the game for small businesses, we encourage you to apply. At McLedger, we don't just hire employees; we welcome team members who share our values and vision. Join us in making a real impact on the financial well-being of small enterprises while advancing your own career. Your success is our success, and together, we'll reach new heights in the world of finance and accounting.

Join our McLedger Family and enjoy a **comprehensive benefits package** that includes **competitive compensation**, **comprehensive health coverage**, **professional development** **opportunities**, **work-life balance** initiatives, an inclusive** company culture**, and performance **bonuses **and **incentives**. We prioritize the well-being and growth of our employees and strive to create a supportive and rewarding work environment.

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