HR Associate

3 days ago


مصر, Egypt United Nations Development Programme (Jordan, Regional Bureau for Arab States) Full time

**Description**:
Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

Under the guidance and supervision of the Human Resources Analyst, the HR Associate provides HR services ensuring high quality, accuracy and consistency of work. The HR Associate promotes a client-oriented and consistent with rules and regulations approach in the Team.
The HR Associate works in close collaboration with the operations, programme and projects staff in the CO, UNDP HQs staff and UN agencies in the CO to exchange information and ensure consistent service delivery and to resolve complex HR issues.

**Responsibilities**:

- 1.) Ensures implementation of HR strategies:

- Example of Duties:
- Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.
- Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.
- Provision of information to the management and staff on strategies, rules and regulations.
- 2.) Implements HR services:

- Example of Duties:
- Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels.
- Performing the functions of Admin-HR and preparation of contracts and amendments to contracts (FTA/TA/SC/NPSA for UNDP and UN Agencies).
- Tracking of all transactions related to recruitment, benefits (pension, medical and death and disability insurance), earnings/deductions, retroactivity, recoveries, adjustments and separations through Quantum.
- Maintenance of the CO staffing table.
- Collection of background information for submissions to the Compliance Review Bodies.
- Maintenance of proper filing system for HR records and documents.
- Provision of information for cost-recovery bills for HR services provided by UNDP to other Agencies.
- Updating the UNDP staff list for the Department of Safety and Security.
- Provides services to UNDP and UN Agencies pensioners.
- 3.) Ensures proper staff performance management and career development:

- Example of Duties:
- Provision of background information and ensuring all PMDs are on P. Files.
- Provision of background information for staff learning are on P. Files.
- Monitors Mandatory training and security reports through quantum.
- Member of the Learning Management Team to collect, assess and approve the learning requests within the specified budget.
- Conduct learning need assessment & monitor implementation of learning plan.

4.) Ensures conduct of UN-related surveys:

- Example of Duties:
- Assists in the creation of the NPSA salary scale.
- Assists in the coordination of Cost of Living Surveys including place to place and housing survey
- 5.) Supports knowledge building and knowledge sharing in the CO:

- Example of Duties:
- Organizes trainings for staff on HR polices and procedures.
- Contribution to knowledge networks and communities of practice.

Competencies

Core
Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies:
Strategic Thinking:
Business Direction & Strategy:
Ability to develop effective strategies and prioritize plans in line with UNDPs objectives, based on the systemic analysis of challenges, potential risks and opportunities, linking the vision to reality on the ground, and creating tangible solutions.
Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP.

HR - Recruitment:
Recruitment



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