Finance and Administrative Assistant

Grade: G6 

Vacancy no.: CAIRO/DC/G/2024/04
Publication date: 26 April 2024
Application deadline (midnight Cairo local time): 9 May 2024

Job ID: 11916 
Department: RO-Africa 
Organization Unit: DWT/CO-Cairo 
Location:  Cairo, Egypt    
Contract type: Fixed Term 

Contract duration: ‎12 months (with possibility of extension subject ‎to performance and availability of fund)‎ 

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
• External candidates*

*The recruitment process for General Service positions is subject to specific local recruitment criteria.

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.

The initiative named Haya Karima (HK) “Decent Life” is a cornerstone of the Government efforts to tackle multidimensional poverty. HK is a large-scale initiative that integrates and consolidates efforts among national state institutions, the private sector, civil society, and development partners in Egypt.  It aims at expanding the umbrella of comprehensive social protection by focusing on meeting the needs of Egyptians in the poorest villages.

ILO is part of the EU action to support Haya Karima initiative. As per its mandate in social protection, the ILO component focuses on supporting the Egyptian government in enhancing the social protection system and extend the social protection coverage to different groups including informal workers. ILO will work closely with the government to develop a social protection floor to ensure people are protected against the different shocks during their life cycle.

Reporting lines

The incumbent will perform his/her duties under the overall guidance of the DWT/CO-Cairo Director and the direct supervision of the National Project Coordinator.

1. Collect and maintain information from records and reports, compile socioeconomic or other relevant data, and prepare reports on project activities.
2. Organize data and information, prepare and maintain records, documents and control systems for the monitoring and evaluation of the project.
3. Contribute to the preparation of reports, preparing tables and drafting selected sections.
4. Review and evaluate training coordinators’ reports.
5. Prepare background information for use in programme and budget preparations.
6. Participate in the briefing of project and other programme related activities.
7. Review plans of operations and other project related documents and take appropriate follow up action.
8. Carry out specific administrative operational /control tasks for project activities.
9. Assist to verify the performance of project outputs and defined activities in line with implementation work plans and set objectives.
10. Assist with facilitating logistical arrangements for seminars/workshops/meetings including report preparation.
11. Prepare, draft and finalize correspondence including of a non-routine nature requiring search and understanding of administrative, operational and project matters and knowledge of project areas. Undertake quality control of outgoing documents for accuracy of information, grammar and style and compliance with applicable standards. Provide informal translations.
12. Perform and/or coordinate other general administrative duties such as those related to attendance and leave recording, office space, registry, inventory and procurement matters.
13. Perform other duties as may be assigned by the supervisor.

Completion of secondary school education. Formal training in accounting and/or finance and administrative field.

At least six years of progressively responsible financial and administrative work.

Excellent command of English and working knowledge of Arabic language (Oral and written)

In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires:

• Ability to provide technical advice and to plan, manage and supervise staff.
• Ability to provide technical support to senior specialists, carrying out research, project formulation and implementation.
• Ability to participate effectively and to provide technical inputs for the ILO Decent Work Agenda.
• Excellent analytical skills.
• Political awareness and understanding of socio-economic factors.
• Knowledge of the substantive nature of Organization’s work programmes and activities.
• Good knowledge of PC software (including word processor, spreadsheet and presentation software) such as Microsoft Office.
• Strong relations with partners and stakeholders.
• Ability to interpret and work within applicable rules, regulations policies and procedures.
• Ability to manage competing priorities.
• Ability to maintain effectiveness when experiencing major changes in work tasks or environment, and to adjust effectively to work within new work structures, processes, requirements or cultures.
• Drive to seek or encourage others to seek opportunities for different and innovative approaches to organisation challenges and opportunities for improvement.
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
• Good knowledge of ILO programme and budget, project formulation and evaluation techniques and practices as well as good knowledge of ILO Social Partners.

We at the ILO are committed to fostering a diverse and inclusive workplace. We strongly encourage applications from all qualified individuals, regardless of race, gender, religion, or disability, and are dedicated to promoting disability inclusion across all our practices and policies.

Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.

Disclaimer:

• The contract and its continuity is subject to the availibility of funds.
• Only those candidates that are short-listed for assessment will be contacted
• Candidates who pass the interview and have good capabilities as may be recommended by the panel, may get selected for similar positions
• The Office reserves to itself the right to appoint candidates at a level below the level of the advertised post depending on their experience
• Assessed candidates who will be considered as appointable for this position can also be offered to be assigned on a TEMPORARY position at the same or at a lower grade provided that said candidates possesses the minimum qualifications for this position