Finance and Administrative Assistant

Grade: G6

Vacancy no.: CAIRO/DC/G/2024/06
Publication date: 9 May 2024

Application deadline (midnight Cairo local time): 23 May 2024

Job ID: 11955
Department: RO-Africa
Organization Unit: DWT/CO-Cairo
Location: Cairo
Contract type: Fixed Term

Contract duration: ‎12 months (with possibility of extension subject ‎to performance and availability of fund)‎

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
• External candidates*

*The recruitment process for General Service positions is subject to specific local recruitment criteria.

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.

The 'Decent Jobs for Egypt's Young People (DJEP) Phase II – "Together to Develop the Youth in Damietta" project aims at supporting the creation of decent employment opportunities for young men and women in the Governorate of Damietta. Gender considerations and increased women's participation into the labour market will be a focus of the project in addition to the promotion of green jobs. The inclusion of people with disabilities will be a cross-cutting area of intervention across the project. The 60 months project builds on the successes and learnings of the first Public Private Partnership project "Decent Jobs for Egypt's Young People (DJEP): Tackling the Challenge Together in Damietta" implemented by ILO with the support of Methanex from April 2019 to September 2023. Through a mix of activities including business skills development interventions as well as facilitating job matching the first intervention managed to generate 725 jobs created. This second intervention will build on these results as well as on the strong partnerships established with the local entities with an overall objective to reach 1000 employment opportunities.

Reporting Lines: The Project assistant will work under the overall guidance of the DWT/Cairo Director and the direct supervision of the National Project Coordinator.

1. Collect and maintain information from records and reports, compile socioeconomic or other relevant data, and prepare reports on project activities.

2. Organize data and information, prepare and maintain records, documents and control systems for the monitoring and evaluation of the project.

3. Contribute to the preparation of reports, preparing tables and drafting selected sections.

4. Review and evaluate training coordinators' reports.

5. Prepare background information for use in programme and budget preparations.

6. Participate in the briefing of project and other programme related activities.

7. Review plans of operations and other project related documents and take appropriate follow up action.

8. Carry out specific administrative operational /control tasks for project activities.

9. Assist to verify the performance of project outputs and defined activities in line with implementation work plans and set objectives.

10. Contribute to creative ideas that takes into account gender and diversity considerations for further programme development and draft portions of programme and budget proposals, project proposals, programme background, strategy papers, objectives, project reviews and evaluation.

11. Assist with facilitating logistical arrangements for seminars/workshops/meetings including report preparation.

12. Perform other duties as may be assigned by the supervisor.

Completion of secondary school education, supplemented by technical or university level courses in the field of Economics, Business Management or any other related field.

At least 6 years of progressively responsible clerical or administrative work, of which at least one year in project support activities.

Excellent command of English and a good working knowledge of Arabic (orally and ‎written).

Good knowledge of the purpose and functions of the technical programme and the other offices and sectors interacting with the programme.

Knowledge of technical data and good administrative skills to provide programming support.

Good knowledge of programme planning, implementation and evaluation principles, practices and procedures.

Ability to work with word processing and spreadsheet software, as well as computer software packages required for work.

Ability to prepare preliminary reports and to draft correspondence. Good analytical skills.

Ability to communicate effectively both orally and in writing.

Ability to deal with a range of staff and to respond to their queries.

Ability to work in a team and to work under pressure.

Good organizational skills. Excellent time management skills. Supervisory skills.

Must demonstrate responsible behavior and attention to detail.

Ability to work and communicate with people in a polite, courteous and cooperative manner.

Must display high standards of ethical conduct. Must demonstrate honesty and integrity.

Ability to reason and make sound judgments.

Ability to work in a multicultural environment and gender-sensitive behaviour and attitudes are also ‎required.

Ability to maintain effectiveness when experiencing major changes in work tasks or environment, ‎and to adjust effectively to work within new structures, processes, requirements or cultures. ‎

"Assessed candidates who will be considered as appointable but not selected for this position can also be offered to be assigned on another temporary position at the same or at a lower grade provided that said candidates possesses the minimum qualifications for this position".

We at the ILO are committed to fostering a diverse and inclusive workplace. We strongly encourage applications from all qualified individuals, regardless of race, gender, religion, or disability, and are dedicated to promoting disability inclusion across all our practices and policies.

Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.

Disclaimer:

• The contract and its continuity is subject to the availibility of funds.
• Only those candidates that are short-listed for assessment will be contacted
• Candidates who pass the interview and have good capabilities as may be recommended by the panel, may get selected for similar positions
• The Office reserves to itself the right to appoint candidates at a level below the level of the advertised post depending on their experience
• Assessed candidates who will be considered as appointable for this position can also be offered to be assigned on a TEMPORARY position at the same or at a lower grade provided that said candidates possesses the minimum qualifications for this position